Unable to see the MS Form in My Forms but can see the associated List in the My Lists section. Also, as I am unable to see the Form in My Forms section, I do not see the Collect Responses tab.

Question

Both the Form and List are tied to the same account. I'm only able to see the Form as a List-Integrated Form and therefore do not have the Collect Responses tab. How to make the Form be accessible as a standalone and not always as integrated-list view to continue editing the Form and refining it according to our Team's evolving needs.

Would also like for the Form to save and edit later option where the user if enters information and leaves the Form, and comes back to the Form will see the partially filled information for them to continue filling and eventually submitting the Form.

Thanks.

Answer 1

Hi @Eda, M, 

Welcome to Microsoft Q&A forum. 

Thank you for reaching out and sharing the details of your scenario. I understand the confusion around not seeing the Collect responses tab and the desire to continue refining the form as your team’s needs evolve, as well as the requirement for users to be able to save their progress and return later. 

What you are experiencing is expected behavior with the newer Microsoft Lists native forms experience. Forms created from within Microsoft Lists are designed to collect data directly into the list as new list items and do not function as standalone Microsoft Forms forms. Because of this, they do not appear in the Microsoft Forms portal and will not display the familiar Responses or Collect responses tabs. To continue editing and refining the form, please follow these steps: 

• Open the list. 
• Use Forms on the command bar to create a new form or access existing forms created by list collaborators. 
• In the form builder, show or hide fields, adjust wording, theme, and share settings. 
• If you need to stop intake temporarily, Lists forms support stopping acceptance of responses. 

Please note that the Forms option is only visible to users who have permission to edit the list; if a teammate cannot see it, this is a list permissions issue rather than a Forms issue. Additionally, Lists forms are intended for internal Microsoft 365 users and are typically shared as “anyone within your organization.” 

If your requirement is to have a truly standalone form with the classic Microsoft Forms experience, the recommended approach is to create a regular Microsoft Forms form.  

Regarding the ability for users to save partially completed responses and return later, Microsoft Forms does not fully support a traditional draft-and-resume experience in all scenarios. However, when enabled, it can provide a “save response and edit later” capability, where respondents receive a unique edit link that allows them to return and continue or modify their response within a limited validity window. This option may not be visible in owner or preview mode, so it is recommended to test the form as a respondent in a private browsing window to confirm whether the option appears. 

In summary, Lists forms are best suited for simple internal submission scenarios where a single submission immediately becomes a list item, while Microsoft Forms is the better choice when you need a standalone form with greater flexibility, including pause-and-resume capabilities. 

For more insights on collecting responses using form in Microsoft Lists, please refer to this blog Collect information like a pro New Microsoft Lists forms experience in Microsoft 365 

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Answer 2

To access your Microsoft Form as a standalone form instead of an integrated-list view, you should check if the form is listed under the Shared with me tab in Microsoft Forms. If it was created by another team or user, it may not appear in your My Forms section directly. You can also consider transferring ownership of the form if necessary, especially if the original creator is no longer part of the team.

Regarding the ability to save and edit later, Microsoft Forms does not currently support saving partially filled forms for later completion. Users must complete the form in one session, as there is no built-in feature to save progress and return to it later.

For further assistance, you may want to check the Microsoft Forms documentation or support resources for any updates or workarounds that may have been introduced.

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References:

• Manage Forms
• Turn off or turn on Microsoft Forms