Activate universal print

Question

We're a small business in Belgium and I'm trying to activate Universal Print for one user (dispatcher) who frequently works from abroad, but needs to print directly to one specific printer (Konica Minolta Bizzhub) without anyone intervening.

I've been searching around and some sources say I need an Azure Active Directory Account, some say this is the same as Entra-ID.

What do I exactly need to implement Universal Print?

Thxs

Kris

Answer 1

Hi Noel

Thank you for helping me out.

The Bizzhub C250i should be compatible, according to o's list. I have no admin rights on the printer, so I hope the firmware is up-to-date.

Since I'm not always at the office, I have been experimenting at home and I managed to install the connector (as a test to see if I could do anything at all) and attach it to the tenant.

I read that both admin and user need a compatible licence, is that correct? I now have the premium account, otherwise I couldn't , apparently, attach the connector to the tenant.

I'm curious to know how to implement the bizzhub without connector.

Kind regards

Kris

Answer 2

Hi,

Thank you for sharing your question.I understand how confusing it can be when different sources mention Azure Active Directory and Entra ID, especially when you’re just trying to get a simple, reliable remote‑printing setup working for a small business.

To use Universal Print, you need three essential components: a Microsoft 365 license that includes Universal Print, a user assigned to that license, and printers that are either Universal Print–ready or connected via the Universal Print Connector. Microsoft explains that Universal Print is fully cloud‑based, requires no print servers, and works directly with Entra ID as the authentication layer. Setup guidance also outlines that users and admins must have an eligible Universal Print license assigned before they can register or print to cloud printers.

If your Konica Minolta Bizhub model supports Universal Print natively, you can register it directly. If not, you can still use it by installing the Universal Print Connector on a Windows machine that has direct access to the printer, a method recommended for printers that are not Universal Print–ready. [microsoft.com] [learn.microsoft.com] [techpress.net]

May I ask whether your Bizhub model is Universal Print–ready, or will you need to use the connector? If you know the exact model number, I can help you determine that and guide your next steps.

Feel free to share more details, and I’ll be happy to help you finalize the setup so your dispatcher can print securely from abroad without any local intervention.

 

I hope this helps.

 

Best Regards,

Noel