How do you Link Microsoft To Do with Outlook Calendar

Question

I am having real problems trying to connect the two. I want to add something to my to do list and then it automatically go onto a calendar.

Answer 1

Dear @Kim Fulton, 

Thank you for posting your question in the Microsoft Q&A forum.   

I understand you’re trying to link Microsoft To Do with your Outlook Calendar so that anything added to your task list automatically appears on the calendar. 

Currently, Microsoft To Do and Outlook do sync tasks with each other, but they do not automatically turn every new task into a calendar event. Tasks you create in To Do are stored in Exchange Online and appear in Outlook Tasks as long as both apps use the same account. They will only show up on your calendar if you actually schedule them. 

To Do is built for managing tasks, due dates and reminders, while Outlook Calendar is meant for time‑based events. You can view your tasks next to your calendar in the My Day pane and if you want a task to become a calendar event, you can simply drag it from the To Do section into the calendar. That is currently the supported way to add a task directly into your schedule. 

Since you haven’t specified which Outlook version you’re using (New Outlook, Classic Outlook, or Outlook on the web), here are the available workaround steps for each scenario:  

Option 1: Drag tasks into your Outlook calendar 

• This method is supported in the New Outlook for Windows and Outlook on the web. 

Open Outlook and go to the Calendar view. 

Select My Day at the top. 

Switch to the To Do tab. 

Drag any task to your preferred time slot in the calendar. 

The task will become an actual calendar event without needing to reenter the details. 

This article provides further guidance on the topic: Drag a task to your calendar with To Do in Outlook - Microsoft Support 

• If you are using Classic Outlook, you can check this article: Customize the To-Do Bar in classic Outlook - Microsoft Support 

Please note that Classic Outlook only supports dragging and dropping items from Outlook Tasks, not directly from Microsoft To Do. Tasks from To Do must sync to Outlook Tasks through Exchange first. Once they appear in Outlook Tasks, you can then drag them onto your Calendar. 

Option 2: Use Power Automate as an advanced workaround 

This option offers automation but with limitations. It does not continuously sync updates unless additional logic is created. 

• Use the Microsoft To Do connector to detect or create new tasks 
• Use the Outlook connector to create calendar events based on those tasks 
• If you need updates on either side to stay in sync, add extra conditions and flows to handle changes 

Additional information is available in the following resources: 

Use My Day with To Do in Outlook - Microsoft Support 

Using Microsoft To Do with Outlook Tasks - Microsoft Support 

I completely understand how these limitations in To Do can feel disruptive. It’s not just about aesthetics; these differences can genuinely affect how smoothly you work and navigate your day. 

As a forum moderator, I hope you understand that I don’t have the ability to modify or escalate product issues directly. However, I strongly recommend submitting your feedback through the Microsoft To Do · Community. This is the most effective way to ensure your voice reaches the product team and can be considered for future improvements.  

Once you've submitted your feedback, feel free to share the link here in the comments. I’ll be happy to upvote it to help bring more visibility. If you prefer, I can also submit this great idea on your behalf. Just let me know, and I’ll post it for you and share the link once it’s published. I’m here to help ensure your feedback gets the attention it deserves. 

Additionally, as other users have raised similar concerns and may not be aware of where to share their feedback, I hope this response helps clarify the situation and suggests a potential next step. Highlighting this information can make it more visible to others in the community who may be facing the same issue, making it easier for them to find guidance and contribute their feedback as well. 

Thank you again for your time and for raising this important usability concern. 

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