I am using labels to make up a mailing list. When I eliminate an address because of decease or other, This leaves a blank space. How can I eliminate the blank spaces?

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I am using labels to make up a mailing list. When I eliminate an address because of decease or other, This leaves a blank space. How can I eliminate the blank spaces?

John Mcdole 0

I am using a labels program for a mailing list. Sometimes I delete someone from my list. This leaves a blank space. How can I eliminate the blank spaces?

Jay Freedman 207.1K Reputation points Volunteer Moderator

2026-02-11T22:13:56.5633333+00:00

If the "labels program" you mentioned isn't Microsoft Word, you may find the answer in that program's documentation (if there is any) or from the author of the program. This forum is concerned only with Word, although someone here may have advice if you mention the program's name.

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Jay Freedman 207.1K Reputation points Volunteer Moderator

2026-02-11T22:13:56.5633333+00:00

If the "labels program" you mentioned isn't Microsoft Word, you may find the answer in that program's documentation (if there is any) or from the author of the program. This forum is concerned only with Word, although someone here may have advice if you mention the program's name.

Answer 1

It will be a bit of work, but what you want to do is change this to a Mail Merge for labels. You maintain your list in a separate file. I use Excel. To delete someone, I delete the row for that person in Excel. To add someone, I add a row in Excel.

Here is advice from MVP Graham Mayor on how to convert your current labels to a data source that can be used for mail merge: Convert labels to a Mail Merge data source

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I am using labels to make up a mailing list. When I eliminate an address because of decease or other, This leaves a blank space. How can I eliminate the blank spaces?

1 answer

Your answer