How to create software license expiry alert automation

Question

Software license expiry notification send to users via outlook notification. 30 , 60 ,90 days alert.

Answer 1

Dear @Mano Mathiyalagan,

Thank you for posting your question in the Microsoft Q&A forum.

Based on your description, I understand your concern. However, at this time, Microsoft 365 does not currently provide a built‑in feature to send advance license‑expiry notifications.

As an alternative, you can use Power Automate together with a third‑party connector such as Expiration Reminder. This connector allows you to manually track expiration dates (for example, licenses, contracts, or certifications) and trigger reminder notifications based on those dates. For more information, please refer to Expiration Reminder

Please note that this connector is not a Microsoft‑owned service and requires you to create and manage the expiration data yourself. Availability, functionality, and support are provided by the connector’s publisher, not Microsoft

To ensure that you get professional help and avoid incorrect information from our side, I suggest you post on the Microsoft Power Automate Community, you'll get the most qualified group of respondents, and other partners who read the forums regularly can share their knowledge or learn from your interaction.

Here is Microsoft Power Automate Community Official Site: Microsoft Power Automate Community and Power Platform forums

I truly apologies for redirecting you to a different community as the members of the posted category focus on users with Microsoft 365 concern and have limited knowledge about Power Automate, so to get a quick and better assistance, we redirect you in the correct way.

Moreover, I totally, agree that having built‑in expiration and license‑renewal reminders is an important and valuable feature, especially for organizations that need to stay compliant and avoid service interruptions.​‌

To ensure your feedback reaches the right teams, I highly recommend submitting your feedback directly to Microsoft Ideas · Community, where our product development team can know your requirements and ideas for product improvements. If enough users raise ticket for the same idea, Microsoft may consider adding this feature in the future as customer feedback plays an important role in shaping future product enhancements, and submitting this request will help ensure reviewed and considered for future updates.

Note: As Microsoft Community moderators, please note that we are not involved in product design decisions and do not have direct access to the development roadmap, we want to assure you that your feedback has been acknowledged and is valued.  

I hope the information shared helps point you in the right direction. Thank you for your patience and understanding. If you have any further questions, please feel free to reach out.

I'm looking forward for your reply.

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Answer 2

To create software license expiry alert automation, you can utilize the capabilities of the File Server Resource Manager (FSRM) in Windows Server, which allows you to set up notifications for file expiration tasks. Here’s a general approach you can take:

1. Create a File Expiration Task: Use FSRM to create a task that monitors files associated with software licenses.
2. Set Notification Periods: Configure the task to send email notifications at specified intervals, such as 30, 60, and 90 days before the expiration date. You can set this up in the task configuration settings.
3. Customize Email Notifications: You can customize the subject line and message body of the email notifications to include relevant information about the licenses that are about to expire.
4. Attach Expiring License List: Optionally, you can attach a list of the expiring licenses to the email notification to provide users with detailed information.
5. Log Events: You can also log these events to keep track of notifications sent and actions taken.

This setup will ensure that users receive timely alerts about their software licenses expiring, helping them take necessary actions to renew or manage their licenses effectively.

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References:

• Create a File Expiration Task