How to change calendar reminder interval in Bookings appointments

Question

Is there a way to change the default calendar reminder setting for a bookings appointment? I am not referring to the email reminders, I am referring to the reminders that pop up on your desktop from the calendar event. See below for what I am referring to. Thank you!

Answer 1

Hi @Rebecca M. Acred,

Thank you for posting your question in the Microsoft Q&A forum.

I understand that you would like to change the default calendar reminder settings for appointments created by Microsoft Bookings when they appear on the Outlook calendar.

At this time, Microsoft Bookings only supports customization of email reminder timing and does not support customizing calendar reminders.

Appointments created via Bookings are automatically added to the calendar; however, they are not affected by the default reminder settings in Outlook or Teams.

For example:

• For regular events created directly in Outlook, you can customize the reminder, such as changing it from 15 minutes to 5 minutes before the start time.
• However, for appointments created through Bookings, when they are added to the calendar, the reminder remains at the default of 15 minutes.

In this case, I recommend that you share your experience and requirements with the Microsoft Bookings product team via the Feedback page.

Ideas · Community

You may consider suggesting:

• Allowing customization of calendar reminders for Bookings, or
• Allowing Bookings to inherit the default reminder settings from Outlook to better align with users’ needs.

When a feedback item receives a high level of engagement, it helps Microsoft better understand real customer scenarios and consider delivering appropriate updates or features in the future.

As community moderators, we kindly ask for your understanding that our access to internal development details is limited. Our primary role is to guide users toward the appropriate resources and support channels. While we do not have influence over product design decisions and have limited visibility into internal development plans, we will continue doing our best to support you within the scope of our responsibilities.

I hope you find this information helpful.

Thank you very much for your patience and understanding throughout this process. If you have any questions or need further support, please don’t hesitate to reach out at any time.

I look forward to your update.

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