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How do I obtain Voice to Text for dictations while working at [Moderator note: personal info removed] College

imranahamdi-3872 0 Reputation points
2026-02-26T20:17:28.82+00:00

Hello,

My typing speed is very slow and I need to dictate case histories and documents. How do I access the Voice to Text app? I am a faculty at [Moderator note: personal info removed] College.

Thank you

[Moderator note: personal info removed]

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  1. Jade Ng 9,610 Reputation points Microsoft External Staff Moderator
    2026-02-27T03:01:59.95+00:00

    Dear @imranahamdi-3872,

    Good day! Thank you for posting your question in the Microsoft Q&A forum. I am happy to assist you!

    If your college provides Microsoft 365 to faculty, you can use the built‑in Voice‑to‑Text Dictation feature no separate application is required. Dictation is available directly within Microsoft Word, OneNote, Outlook, and PowerPoint. To use this feature, please sign in with your college account, open Word or OneNote, go to the Home tab, and select Dictate microphone icon. You can then speak naturally, and your speech will be converted into text in real time. This feature supports automatic punctuation and is commonly used in academic.

    For reference, please refer to: Dictate in Microsoft 365

    With voice typing, you can enter text on your PC by speaking. Voice typing uses online speech recognition, which is powered by Azure Speech services. Use voice typing to talk instead of type on your PC

    If you do not see the Dictate option, it may be disabled by your institution or not included in your current license. In this case, I kindly recommend contacting your college IT or Microsoft 365 administrator to confirm whether Dictation is enabled for faculty accounts.

    If you’re unsure who the Global Admin is within your school account's organization, you can find guidance on locating them here: How do I find my Microsoft 365 admin? - Microsoft Support 

    I hope this helps! Please feel free to reply below if you have any update or further concern.  

    Your understanding and co-operation are highly appreciated. Thanks for your precious time. Have a nice day!

    If my answer is helpful, please click "Accept Answer" and kindly upvote it. If you have extra questions about this answer, please click "Comment".   

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