Request for Tax Residency Certificate - Tax Year 2026

Question

Dear Microsoft Billing and Tax Support Team,

I am writing to request a Certification of Tax Residence for the Tax Year 2026 for the Microsoft entity that issues invoices for my account.

This document is required by my local tax authorities to apply the Double Taxation Avoidance Agreement and to justify the application of reduced withholding tax rates (or exemption) on payments made to Microsoft.

A digital PDF copy of the certificate would be highly appreciated.

Thank you for your cooperation and prompt response.

Best regards,

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Moved from: Microsoft 365 and Office | Other

Answer 1

To request a Certification of Tax Residence (tax residency certificate) for the Microsoft entity that invoices the account, use the officially published tax forms provided for setting up Microsoft in an Accounts Payable system.

For common scenarios, the relevant documents are:

• United States: W‑9 Form
• Canada: W‑8BEN‑E
• Microsoft Ireland Operations Limited (MIOL): Certification of Tax Residence (and Notarial Certificate where required)
• Microsoft Regional Sales Pty Ltd (MRSP – including India, Taiwan, Indonesia): Tax Residency certificates and related local forms (for example, Form 10F for India, Certificate of Residency for Taiwan, DGT Form and Tax Residency for Indonesia)

These certificates are available as downloadable PDFs and are intended specifically to support tax residency and withholding tax/treaty relief requirements with local tax authorities.

Action steps:

1. Identify the Microsoft invoicing entity and country/region on the invoice (for example, Microsoft Corporation in the US, Microsoft Ireland Operations Limited, Microsoft Regional Sales Pty Ltd, etc.).
2. From the list of common tax forms, select the corresponding entity and year (for example, the 2024 Certification of Tax Residence for MIOL, or the latest available Tax Residency certificate for MRSP in the relevant country such as India, Taiwan, or Indonesia).
3. Download the appropriate PDF certificate and submit it to the local tax authority as supporting documentation for applying the Double Taxation Avoidance Agreement and reduced withholding tax rates.

If a specific tax year 2026 certificate is not yet listed, use the latest available certificate for the relevant entity and follow up later for the 2026 version once it is published in the same location.

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References:

• Understand taxes and credits

Answer 2

Hello @Arek

Thank you for getting back to me in our Private message.

As other users may have the same query, it'd be helpful if you mark my answer as Accepted. It'd help them know where to reach out once they have the request.

Thank you in advance for your kindness.

Answer 3

Hello @Arek

Welcome to the Microsoft Q&A Community! 

As per your request, I understand that you're requiring for Microsoft Tax Residency Certificate for the year of 2026. As they include sensitive information, I'll send a Private Message for further details.   

Please check your private message and let me know if you have any other questions or need further assistance.  

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