explanation of one drive

Question

i need explanation of one drive. like definition of terms, how the process woks, how to delete file, etc

Answer 1

"I need explanation of one drive"

Simply put: OneDrive is a type of cloud storage.

Cloud storage is a place on the internet where you can store your personal files. Think of it as a hard drive on the internet that belongs to you.

Many companies offer cloud storage. Although they have different names - OneDrive, Google Drive, iCloud, Dropbox, etc. - they all do the same thing: They are a place where you can store your stuff online.

The advantage of storing your files on the internet is that you can access those files from any device that can connect to the internet, including your phone, your watch and your tablet. This way, your files are available to you anywhere you go.

The disadvantage of cloud storage is that if you lose access to your cloud storage - forgot your password or were hacked - you lose access to everything you have stored there.

"how the process works"

Before you can upload a file to your cloud storage or download a file from your cloud storage, you must sign in to your cloud storage account.

For example, to sign in to your OneDrive account, open any browser and go to:

https://onedrive.live.com

and sign in with your Microsoft account username and password.

• To upload a file to your OneDrive, simply drag a file from File Explorer to the OneDrive interface.
• To download a file from your OneDrive (to your computer's hard drive), select the file and choose Download from the context menu.

"how to delete file"

Select the file in your OneDrive and choose Delete from the context menu.

Answer 2

Here is a OneDrive YouTube video playlist:

Microsoft OneDrive - YouTube

More videos:

Getting started with OneDrive - Manage PC folder backup

Sync files with OneDrive Files On Demand

Use Storage Sense and OneDrive to manage disk space

Answer 3

OneDrive is Microsoft’s cloud storage service. It stores files on Microsoft’s servers so they can be accessed from different devices (PC, phone, web) and shared with others.

Key ideas and terms

• OneDrive (home or personal): Personal storage tied to a Microsoft account, used for documents, photos, and other personal files.
• OneDrive (work or school): Storage provided by an organization, integrated with Microsoft 365, Teams, and SharePoint.
• Files and folders: The documents, photos, and directories stored in OneDrive.
• Navigation pane (on the OneDrive website):
  • Files: Main view with all files and folders.
  • Recent: Files worked on most recently.
  • Photos (personal OneDrive): Shows all pictures in OneDrive and lets users create albums or organize with tags.
  • Shared: Files shared with others and files others have shared.
  • Discover (work or school): Files trending around the user from colleagues.
  • Recycle bin: Deleted files and folders that can still be restored.
  • Shared libraries (work or school): Files from Teams and SharePoint sites.
• Toolbar (on the OneDrive website):
  • New: Create new files or folders.
  • Upload: Add files or folders from a device into OneDrive.
  • Sort: Change sort order (name, date, etc.).
  • View: Change layout (list, tiles, etc.).
  • Information: Show details such as who has access and recent activity.
  • Search: Find files and folders using keywords and tags.
  • When an item is selected, extra actions appear: Open, Share, Copy link, Download, Delete, Move to, Copy to.

How OneDrive works at a high level

1. Files are stored in the cloud
   • When a file is saved to the OneDrive folder on a PC or uploaded via the web or mobile app, it is stored in Microsoft’s cloud.
   • Files can then be accessed from the OneDrive website, the OneDrive app on Windows, Mac, Android, or iOS, and from Office apps.
2. Sync between devices
   • On Windows and Mac, the OneDrive sync app keeps the OneDrive folder on the computer in sync with the cloud.
   • Changes made on one device (edit, add, delete) are synced to the cloud and then to other devices signed in with the same account.
3. Sharing and collaboration
   • Files and folders can be shared with others from the OneDrive website or apps using Share or Copy link.
   • Shared files appear in the Shared view.
   • For work or school, Discover and Shared libraries help find files from Teams and SharePoint.
4. Recycle bin and restore
   • When files are deleted from OneDrive, they go to the OneDrive recycle bin.
   • From there, they can be restored or permanently deleted.

How to delete files in OneDrive

Windows (using File Explorer)

1. On the taskbar, open File Explorer.
2. Select the OneDrive folder.
3. Select the items to delete.
4. Press the Delete key.
   • If the items are in OneDrive, this deletes them from both the local OneDrive folder and the cloud.

OneDrive on the web (general behavior)

• Select the file or folder in the Files view.
• Use the Delete option on the toolbar.
• The item moves to the OneDrive recycle bin.

Android

1. In the OneDrive app, tap and hold the file to delete.
   • To delete multiple files, after selecting one, check the circles next to additional files (up to 200 at a time; for more, use OneDrive.com).
2. Tap the menu (⋮ or similar).
3. Tap Delete and confirm.

Empty the Recycle Bin on Android

1. Tap the Me icon at the bottom right, tap the account, then tap Recycle Bin.
2. Select files to permanently delete.
3. Tap Delete.
   • To empty everything at once, tap Delete All in the upper right.

iOS

1. In the OneDrive app, tap and hold the file to delete.
   • To delete multiple files, after selecting one, check the circles next to additional files (up to 20 at a time; for more, use OneDrive.com).
2. Tap the menu, then tap Delete.
3. Confirm deletion.

Empty the Recycle Bin on iOS

1. Tap the Me icon in the upper left, tap the account, then tap Recycle Bin.
2. Select files to permanently delete.
3. Tap Delete.

Permanently delete items in OneDrive (web)

1. In OneDrive on the web, select Recycle bin in the left navigation.
2. Select specific files or folders.
3. Select Delete in the top navigation to remove them permanently.

Deleting to free up storage

• Deleting files from OneDrive and then from the OneDrive recycle bin frees space in the OneDrive storage quota.
• There may be a short delay before the freed space appears in the account’s storage usage.

Deleting from OneDrive vs. deleting from the computer

• Delete from OneDrive but not from the computer:
  • Move the file out of the OneDrive folder (using File Explorer or Mac Finder) into a different local folder that is not part of OneDrive.
• Delete from the computer but not from OneDrive:
  • Put the file in the OneDrive folder and turn on Files On-Demand (Windows or Mac). The file remains in OneDrive but can take zero local disk space.
  • Alternatively, choose which OneDrive folders to sync to the computer so that some folders exist only in the cloud.
• Delete from both OneDrive and the computer:
  • If the file is in the OneDrive folder, delete it from File Explorer or Finder; this removes it from both locations (and sends it to the OneDrive recycle bin).

Shared items and deletion

• If a shared item owned by the user is deleted, it is deleted for everyone who had access.
• OneDrive may prompt for confirmation when many files are deleted at once.

Removing items from the Shared list (without deleting the file)

• Open the Shared view.
• To remove an item from Shared by you:
  • Select the item, then select Manage Access.
  • For link-based sharing: select Anyone with this link… and then Remove Link.
  • For people with direct access: under their name, select Can Edit or Can View and then Remove direct access.

What OneDrive is used for

• Personal OneDrive: Store personal files, photos, and documents in one place, access them from any internet-connected device, and share with others.
• Work or school OneDrive: Store work files, collaborate with colleagues, and access files from Teams and SharePoint via Shared libraries and Discover.

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References:

• Video: What is OneDrive?
• Video: OneDrive basics
• OneDrive basics (work or school)
• Delete files or folders in OneDrive