how do i set up and send a weekly email to multiple recipients

Question

i need to set a weekly email to be sent to multiple recipients every week at the same time, how to i set this up?

Answer 1

Hi Mortimer, Gemma (RTH) OUH, 

Welcome to Microsoft Q&A Forum! Have a good day and I hope you're doing well! 

Based on my research, the most optimal solution in a Microsoft 365 business environment is to use Power Automate. It allows you to create a scheduled flow that automatically sends the email every week at the exact time you choose.

However, if Power Automate is not permitted in your environment, Outlook (Classic) does not currently have a built-in “send recurring email” feature. In that case, you can use the following manual workaround: 

Step 1: Create an Email Template 

1. Compose your email as usual. 

2. Add all required recipients. 

3. Go to File > Save As 

4. Choose Outlook Template (*.oft) 

5. Save the template. 

Step 2: Create a Weekly Calendar Reminder 

1. Go to Calendar > Select New Appointment 

2. Enter a title (e.g., “Send Weekly Report”) 

3. Click Make Recurring 

4. Choose:  

• Weekly 
• Select the appropriate day 
• Set the time you want to send the email 

5. Set a Reminder (e.g., 15 minutes before) 

6. Click Save & Close 

Step 3: When the Reminder Appears 

1. Open the saved email template 

2. Review if needed 

3. Click Send.

I hope this helps, at least partially. If you have any further concerns, or if I’ve misunderstood anything, please feel free to reach out anytime. I’m happy to assist further. 

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