Deleting scheduled meetings

Question

I set up a weekly meeting in Teams but now I want to cancel the future ones. How do I do that?

Answer 1

Hello Sandra, 

Thank you for reaching out to Microsoft Q&A. I understand you are having trouble canceling a recurring meeting in Teams because the edit screen is appearing blank and greyed out. 

Since any meeting you create in Teams also lives on your Outlook calendar, you can easily bypass this Teams glitch by canceling the series directly through Outlook!

Option 1: Cancel via Outlook

• Open your Outlook calendar and find one of the scheduled meetings. 
• Right-click on the meeting block. 
• Select Cancel (or Delete), and then choose Cancel Series (or Delete Series). 
• It will prompt you to send a cancellation update to the attendees. Go ahead and send it. 

This will instantly and permanently wipe all future occurrences of that meeting from both your Outlook and Teams calendars. 

Option 2: Cancel Directly in Teams If you prefer to stay inside Teams and want to try bypassing that greyed-out edit screen, you can try this quick right-click method instead of opening the meeting details: 

• Go to your Teams calendar and Right-click directly on the colored meeting block. 
• Click Cancel, and then select Cancel series. 

I hope this helps you clear those recurring meetings off your calendar! If you have any further questions or if the issue persists, please let me know and I will be happy to assist you.

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Answer 2

When I go into the calendar and click on the next meeting scheduled it has a "button" I can click to say edit but nothing appears on the screen, just lines that are blank liked they are greyed out.

Answer 3

To cancel the future occurrences of a weekly Teams meeting, open the meeting in the Teams calendar and delete it from there.

Using keyboard and screen reader navigation as a guide, the steps are:

1. Open Microsoft Teams and go to Calendar (for example, press Ctrl+3 on desktop or Ctrl+Shift+3 in the browser, depending on setup).
2. Move to the recurring meeting in the calendar and open it (press Enter/Return when it is selected).
3. In the meeting window, move focus to the Delete option (for example, press Shift+Tab until "Delete" or "Delete button" is announced).
4. Activate Delete (press Enter/Return).
5. When the confirmation dialog appears, confirm the cancellation (press Enter/Return again).

This cancels the meeting and removes the future occurrences from the calendar for all attendees.

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References:

• Use a screen reader to schedule a meeting in Microsoft Teams