How can i grant access to the other user to view billing information

Question

How can i grant access to the other user to view billing information

Answer 1

Hey there, David

To allow other users to view billing information, this will need to be changed on the subscriptions access control. To do this, please sign into the Cost Management service here: https://portal.azure.com/#blade/Microsoft_Azure_GTM/ModernBillingMenuBlade

You will want to click onto the subscription you wish to grant the user permission for from the subscription table. This will load the subscription details page. From the left-hand navigation menu, please click onto 'Access control (IAM)'

This allows you to grant access to the subscription so users can either use the subscription or manage it. Please click onto 'Add' from the top menu under the title.

You will then want to click onto 'Add role assignment'

Above the table, you will see two tabs. Please click onto 'Job function roles' which should be automatically loaded. Once you have done this, please search 'Billing' and assign the 'Billing Reader' role

You will want to click onto next, and follow the on screen instructions to assign the role to the user account. Once added, the user should be able to see billing information for that subscription.

Hope this helps,
Nathan

Answer 2

Hi David
You can let someone else peek at your Azure billing details by assigning them one of the built-in roles that include billing read access on your subscription. Here’s a quick way to do it:

1. Sign in to the Azure portal (https://portal.azure.com) as the Account Administrator or Owner of the subscription.
2. In the portal search bar, type “Subscriptions” and pick the subscription you want to grant access to.
3. On the left, click Access control (IAM).
4. Click Add → Add role assignment.
5. In the Role dropdown, pick one of:
   • Billing Reader (read-only billing info)
   • Reader (read-only everything, including cost data)
   • Contributor or Owner (if you also want them to manage resources)
6. Click Next, select the user or group you want to grant the role to, then click Review + assign.

That’s it – they’ll now be able to view billing details and costs in the Azure portal (and via the Cost Management APIs, if needed).

If you want them to download past invoices too, while signed in as the Account Administrator:

1. Go to Cost Management + Billing → Subscriptions → Invoices.
2. Click Edit invoice details → turn on Allow others to download invoice → Save.

Note for Enterprise Agreement customers: an Enterprise Admin must also have “AO view charges” enabled under Cost Management + Billing → Billing scopes → Policies so subscription-level roles can actually see the charges.

Hope that helps!

Reference links:

• Manage access to billing information for Azure:

https://learn.microsoft.com/en-us/azure/cost-management-billing/manage/manage-billing-access#give-others-access-to-view-billing-information

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Answer 3

To let another user view Azure billing information, both role assignment and (optionally) invoice-download permissions must be configured.

1. Assign a suitable Azure role on the subscription
   • Sign in to the Azure portal as an account administrator/owner for the subscription.
   • Go to Subscriptions → select the subscription.
   • Open Access control (IAM) → Add role assignment.
   • Assign one of these roles to the user or group:
     • Owner – full management + billing visibility.
     • Contributor – manage resources + billing visibility.
     • Reader – read-only on resources + billing visibility.
     • Billing Reader – read-only access to subscription billing information without permission to manage or create services (recommended for finance users).
   • Save the role assignment.
   For EA customers: if the user is under an Enterprise Agreement, the Enterprise Administrator must enable AO view charges or DA view charges as appropriate before the user can see billing data.
2. (Optional) Allow the user to download invoices If the user also needs to download invoices:
   • Sign in to the Azure portal as the Account Administrator for the subscription.
   • Search for Cost Management + Billing.
   • In the left menu, select Subscriptions (choose the correct billing scope if prompted), then select Invoices.
   • At the top, select Edit invoice details → Allow others to download invoice.
   • On the Allow others to download invoice page, select the subscription.
   • Choose Users/groups with subscription-level access can download invoices.
   • Select Save.

After these steps, the target user will be able to view billing information in Cost Management + Billing, and if enabled, download invoices for the subscription.

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References:

• Manage access to billing information for Azure
• Assign access to Cost Management data
• View and download your Microsoft Azure invoice