The transcribe options are unavailable in onenote

Question

I do not see any options for transcribing notes in onenote. Is this an issue with my license or is there a way to add it to my toolbar?

Answer 1

In OneNote for Microsoft 365 on Windows, the Transcribe feature only appears when all of the following are true:

1. OneNote version and platform
   • Transcribe is currently available only on the Windows platform in OneNote for Microsoft 365.
   • It is not available in other OneNote editions (for example, the free Windows 10 app, Mac, or web) and not available for GCC/GCC-H/DoD tenants.
2. License requirements
   • An active Microsoft 365 subscription is required.
   • If the Transcribe button is missing, verify that the signed-in account has an active Microsoft 365 subscription. If not, the button will not appear.
3. Account and permissions
   • If the message “Switch account to transcribe on this notebook” appears, switch to an account that has edit permissions on that page:
     1. Select the user profile shown in the top-right corner of OneNote.
     2. Choose the profile that has edit permissions for the notebook/page.
4. Where Transcribe should appear
   • In a supported configuration, Transcribe is on the ribbon under:
     • Home > … More commands > Transcribe

If using OneNote for Microsoft 365 on Windows with an active subscription and the correct account, but the Transcribe button still does not appear, the environment is likely one where the feature is not yet available (for example, unsupported tenant type or OneNote edition). In that case, it cannot be added to the toolbar.

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References:

• Transcribe your recordings
• Monthly limit for transcription - unable to reach 30,000 minutes despite subscription to Copilot license - Microsoft Q&A