Power Automate Visual on power bi

Question

Any chance i can get some help on why my power automate field isnt letting users click it, its just saying unsuccessful.

I have one employee that can but nobody else can. ive added them into the report, given them power automate licences, added them as run only users. shared everything with them. theres shouldnt be any condition to enabling this flow because its simple it gets activated and sends a http its not something that needs permissions for sheets or anything else.

what am i doing wrong??

Answer 1

Post/ask on the Powerplatform

Explore Power Platform forums

Answer 2

For the Power Automate visual in Power BI, report readers must have explicit permission to run the flow that’s bound to the button. Having a license and access to the report isn’t enough on its own.

Check these points step by step:

1. Confirm the flow was created from the Power BI report
   • Flows used with the Power Automate visual should be created directly from the visual inside the report, not from the standalone Power Automate portal. Otherwise, the trigger may not have the right data context and can fail.
   • If the flow was created elsewhere, recreate it from the Power Automate visual in the report.
2. Verify run-only permissions on the flow
   • In the Power Automate visual configuration pane, open the flow and go to Run only users.
   • Select Edit and ensure all affected users or their Microsoft Entra groups are added as run-only users.
   • Save the changes.
3. Check whether users actually have permission to run the flow
   • The user running the flow in the Power BI report must have permission to run it. This is granted either by:
     • Directly sharing run-only access with that user, or
     • Sharing run-only access with a Microsoft Entra group that the user belongs to.
   • Confirm that the users who see “unsuccessful” are included in one of these.
4. Test the flow and check run history
   • In the report’s edit mode, select Back to report, then press Ctrl while selecting the Power Automate button to trigger the flow.
   • In the visual, open More commands (…) → Details for the flow.
   • On the Details page, review the run history and status for runs triggered by the affected users. Any failures here will show the error reason (for example, permission or connection issues).
5. Confirm users are running it inside the report
   • These flows can only run in the context of the Power BI report. They can’t be started from the Power Automate portal or elsewhere. Make sure users are clicking the button in the report, not trying to run the flow directly from Power Automate.

If one employee can run it and others can’t, the most common causes are:

• Those users are not correctly added as Run only users (or via an Entra group) on that specific flow.
• The flow wasn’t created from the Power BI visual and is missing the correct trigger context.
• The flow is failing at runtime for those users; the run history will show the exact error.

---

References:

• Create a Power Automate visual for Power BI
• Guide to cloud flow sharing and permissions