How can I send automatic emails at the same time, 5 days a week, Monday thru Friday?

Question

The title is as clear as it can be to be honest. This is a work email that must be sent every day, Monday thru Friday. Needs to be in the morning before 10AM but not before 7AM.

Answer 1

Hi Herman Barclay,

I understand that you would like to send recurring emails. However, there is currently no built-in feature to automatically send emails on a recurring schedule.

Though it is not fully automatic, you can use a workaround to help you prepare and send emails more efficiently through Tasks and Reminder with Quick Step

1/ Create a recurring task

• Open Outlook > go to Tasks
• Click New Task
• Enter a subject
• Click Recurrence and set your preferred schedule
• Set a Reminder time

2/ Create an email template

• Click New Email
• Fill in:
  • Recipients
  • Subject
  • Body content
• Go to File > Save As
• Choose format: Outlook Template (*.oft)

3/ Create a Quick Step to send faster

• In Mail view, go to Quick Steps (Home tab)
• Click Create New
• Name it and choose action: New Message
• Click Show Options and configure:
  • To
  • Subject
  • Body
• Instead of pasting content, you can open your .oft template each day for more flexibility.

You can refer to the official Microsoft article on Quick Steps here: Automate common or repetitive tasks with Quick steps in Outlook

However, if you are looking for a solution that sends emails automatically without manual action, you may consider using Power Automate.

You can refer to this guide for more details: How to send Recurring Emails in Microsoft Outlook Note: Microsoft is providing this information as a convenience to you. The sites are not controlled by Microsoft. Microsoft cannot make any representations regarding the quality, safety, or suitability of any software or information found there. Please make sure that you completely understand the risk before retrieving any suggestions from the above link.

I hope this information helps. If you have any additional questions, please feel free to let me know.

As New Outlook is still actively being developed and improved, you may encounter limitations or unexpected behavior. Feedback from users like you is extremely valuable in helping the product team understand real-world needs and prioritize improvements. The best way to ensure your request reaches the Outlook engineering team is to submit feedback through Microsoft’s official feedback portal. We certainly hope to see this capability in future updates.

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