in outlook set file how to display who the mail was sent to - latest version

Question

In outlook sent file, how to display who the mail was sent to in the latest version of outlook

Answer 1

Dear @Phil Noble, 

I hope you are having a great day. I understand that you would like to see who your emails were sent to when viewing the Sent Items folder in the new Outlook for Windows. I’m happy to help clarify how this works and share the available options. 

The way recipients are displayed in Sent Items depends on your current layout settings in New Outlook. Since a screenshot was not provided, I’ll outline the most common configurations below so you can compare them with your setup. 

• Use the Reading Pane and adjust the message list format 

This option allows you to clearly see the recipients when selecting a sent message. 

Note: This settings only apply the Reading pane on the right

Go to Sent items > View tab.

Under Reading pane, choose one of the following options: 

• Right. 

• Bottom.

• Fill screen. 

When the Reading Pane is enabled, the full message header is shown for the selected sent email, including the To and Cc recipients. 

You can further improve readability by adjusting the message list format: 

Note: Message list format works best when the Reading Pane is turned on, especially with the Reading Pane set to the right.

On the same Layout page, locate Message list format. 

Select: 

• Subject first. 

• Sender name first. 

This setting provides more space for message details, making it easier to review sent emails when using the Reading Pane. 

As community moderators, we kindly ask for your understanding that our access to internal development details is limited. Our primary role is to guide users toward the appropriate resources and support channels. While we may not have visibility into performing deeper backend analysis, we’ll continue doing our best to support you within the scope of our responsibilities.  

I hope this information is helpful. If you are still unable to see the recipient information and these options don't match what you’re experiencing, feel free to share a screenshot of your Sent Items view. That would help me better understand your layout and provide more precise guidance. 

Thank you for your patience and understanding. 

---

If the answer is helpful, please click "Accept Answer" and kindly upvote it. If you have any extra questions about this answer, please click "Comment".            

Note: Please follow the steps in our documentation to enable e-mail notifications if you want to receive the related email notification for this thread. 

Answer 2

In the latest Outlook for Windows, the Sent Items folder normally shows the sender and subject by default. To make the recipient (To) more visible, adjust the message list view so the subject is shown above the sender; this makes more room to display additional fields like recipients in the list and reading pane.

To change the list so the subject is shown above the sender:

1. In Outlook, go to the View tab.
2. Select Conversation Options.
3. Clear (uncheck) Show Senders Above the Subject.

After this, use the Reading Pane to see full recipient details for each sent message. The Reading Pane will show To, Cc, and other header fields for the selected item in Sent Items, so it is easy to see exactly who the mail was sent to.

---

References:

• Show the subject above the sender in the message list
• View sent email