sharing documents

Question

How can i share a word document with another person

Answer 1

Hi, I'm John! I will help you with this.

To help narrow down the issue:

1. Are you signed in to Word with your Microsoft account?
2. What happens when you click Share, do you get an error or nothing happens?

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You can also try doing it online:

• Go to https://onedrive.live.com
• Upload the Word file
• Right-click the file > Share > copy the link

Are you trying to send it as an attachment or just a link?

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Click "Add comment" to let me know.

Regards,

John J.D.

Answer 2

On Word for macOS, there are two main ways to share a document with another person.

Option 1: Share a copy by email or other apps

1. In the upper corner of Word, select Share.
2. Select Save to save the document to the cloud if prompted.
3. Select Send a Copy.
4. Choose the format: Word Document, PDF, or HTML.
5. Select Email as Attachment to send via email.
   • Or choose Outlook, AirDrop, Mail, Messages, Notes, or More to share via other apps on the Mac.
6. Pick a mail/account provider if prompted, add the recipient and an optional note, and send.

Option 2: Share via OneDrive or SharePoint using a screen reader (macOS)

1. Open the document to share.
2. Press F6 until hearing the current tab (for example, “Home tab”).
3. Press Control+Option+Right arrow repeatedly until hearing “Share, menu button,” then press Control+Option+Spacebar.
4. In “People to share with”, type the person’s name or email address (use semicolons to separate multiple people), then press Return.
5. Press Tab once to add an optional message.
6. Press Tab until hearing the current permission option (for example, “Only the people you specify will have access to edit”), then press Control+Option+Spacebar and use Up/Down arrow to choose the permission level.
7. If only view access is needed, press Tab until hearing “Allow editing, checked, checkbox,” then press Control+Option+Spacebar to uncheck it.

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References:

• Share a document
• Use a screen reader to share a document in Word