Customize Quick Access Toolbar in Outlook 365

Question

How to customize the Quick Access Toolbar (QAT) in newest version of Outlook 365?

Answer 1

Hello !

The AI answer is not correct.

In the new version of Outlook, there is no Quick Access Toolbar. This feature is only available in the Classic versions of Outlook.

Please let me know if you have any other question !

Answer 2

In the newest Outlook in Microsoft 365, the Quick Access Toolbar (QAT) can be shown/hidden, moved, and customized with the commands needed most often.

To show or hide the Quick Access Toolbar

1. Right-click anywhere on the ribbon.
2. Do one of the following:
   • If the Quick Access Toolbar is shown, select Hide Quick Access Toolbar.
   • If the Quick Access Toolbar is hidden, select Show Quick Access Toolbar.

To move the Quick Access Toolbar above or below the ribbon

1. Select Customize Quick Access Toolbar (the small dropdown at the end of the QAT).
2. Choose either Show Above the Ribbon or Show Below the Ribbon.
   • Alternatively: File > Options > Quick Access Toolbar > Toolbar Position.

To add a command that is on the ribbon

1. On the ribbon, go to the tab/group that contains the command.
2. Right-click the command.
3. Select Add to Quick Access Toolbar.

To add a command that is not on the ribbon

1. Select Customize Quick Access Toolbar > More Commands.
2. In Choose commands from, select Commands Not in the Ribbon.
3. Select the command and choose Add.
   • If the command is not there, set Choose commands from to All commands and look for it again.

To remove a command from the Quick Access Toolbar

1. Right-click the command on the QAT.
2. Select Remove from Quick Access Toolbar.

To change the order of commands on the Quick Access Toolbar

1. Right-click the Quick Access Toolbar and select Customize Quick Access Toolbar.
2. Under Customize Quick Access Toolbar, select the command to move.
3. Use Move Up or Move Down until the command is in the desired position.

Keyboard-only customization (any Microsoft 365 app, including Outlook)

• Add buttons not on the ribbon:
  1. Press Alt.
  2. Move focus to the QAT with Up/Down Arrow as needed.
  3. Press Right Arrow until Customize Quick Access Toolbar is selected, then Alt+Down Arrow.
  4. Press M to open the Quick Access Toolbar options.
  5. Use Tab and Arrow keys to choose commands and Alt+A to add them.
• Group buttons with a separator:
  1. Press Alt, move to the QAT, then Shift+F10.
  2. Press C to open the Quick Access Toolbar tab.
  3. With <Separator> selected in Popular Commands, press Alt+A to add it.
  4. Use Move Up/Move Down to position it, then OK.

When the QAT is below the ribbon, command labels can also be shown or hidden via Customize Quick Access Toolbar > Show Command Labels or Hide Command Labels.

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References:

• Customize the Quick Access Toolbar
• Use a keyboard to customize the Quick Access Toolbar