Using a dynamic HTML script for my email signature

Question

Hi

I want to add a dynamic HTML script for my company's email signature on outlook. It needs to be enforced to all my employees in my M365 directory and it needs to be able to read their name, role, and email address to provide them as hyperlinks in the signature.

How can i go about this?

Answer 1

Hi @jamie dimech

You can follow this article to set the organization-wide signature by using Exchange Admin Center (EAC)

Organization-wide message disclaimers, signatures, footers, or headers in Exchange Online | Microso…

Access EAC > Mail flows > Rules > New rules > Apply a disclaimer > From here you can customize what you want.

You can select apply to all message to enforce for all users.

Append or prepend based on your preference.

Then paste this in:

<table style="font-family: Arial, Helvetica, sans-serif; font-size: 10pt; color: #333333; border: none;">
<tr>
<td style="padding: 0 10px 0 0;">
<strong>%%DisplayName%%</strong><br>
      %%Title%%<br>
<a href="mailto:%%WindowsEmailAddress%%" style="color: #0066cc;">%%WindowsEmailAddress%%</a>
</td>
</tr>
</table>

You can add other attributes as well such as %%Department%%, %%City%%, %%Company%%, etc.

However, there will be some limitations: Create organization-wide signatures and disclaimers - Microsoft 365 admin | Microsoft Learn

The outcome should look like this: the signature will appear above the message if you choose Prepend, and below the body if you choose Append.

Please try and let me know if you need anything else.

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