Signature line

Question

How do I change my the signature line on emails? The information included on my signature line has changed and I need to change the details to reflect the changes.

Answer 1

Hello Reed, John

First, I recommend reviewing the AI‑generated response on your post, as it aligns closely with my own understanding of this behavior. In addition, I’d like to provide a visual reference below in case you are referring to the AI‑suggested steps when updating your Outlook signature.

Alternatively, you may refer to this official Microsoft Support article for guidance on updating your signature: How to add and change an email signature in Outlook

Please give this a try and let me know if anything gets stuck, I’ll be happy to assist further if needed.

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Answer 2

To change the signature line in Outlook for Windows (classic):

1. In Outlook, select File > Options.
2. In the Mail category, select Signatures….
3. Under Select signature to edit, click the signature that needs updating.
4. In the Edit signature box, change the text, contact details, or formatting as required.
5. Select Save, then select OK to close the dialog.

If a different signature should be used by default, in the same Signatures window choose the appropriate signature for New messages and Replies/forwards, then select OK.

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References:

• Change an email signature