Automatic translate Email language (Vietnamese - Japanes - English), use power automate

Question

Can I design a follow-up email that automatically switches languages? For example, I'm Vietnamese and I'm writing an email in Vietnamese, but the recipient is Japanese and they need to read the content in Japanese.

Answer 1

Hello @Pham Thi Sen, 

Thank you for your interest in this feature.

To help move this forward, I’ve submitted feedback on your behalf requesting this capability in the new Outlook. You can also support the request by upvoting it here: Automatic translate Email language · Community

This helps raise visibility with the product team and increases the chances of it being considered in future updates.

In the meantime, there may be a possible workaround using Power Automate, although there is currently no direct prebuilt flow for this scenario. Since this involves customization, I recommend posting your question in the dedicated Power Platform community:

• Microsoft Power Platform Community Forum

This forum is actively monitored by Microsoft engineers, MVPs, and Power Platform specialists who can help confirm whether your scenario is a known limitation or suggest supported workarounds and alternative approaches.

I understand that being redirected can be inconvenient, and I sincerely apologize for that. My goal is to make sure you receive the most accurate and specialized support available.

Thank you very much for your understanding. Wishing you a great day ahead!

Answer 2

Hello @Pham Thi Sen, 

There is currently no built-in feature in New Outlook that automatically translates an email into another language when sending based on the recipient’s language. The available translation feature only works for reading incoming emails, not for composing or auto-switching languages in outgoing emails. 

Also, Power Automate currently doesn't provide any flow that can affect sending email.

As a workaround, you can consider include multiple languages in one email. 

• Write your original message in Vietnamese 
• Translate it manually or using tools/Copilot
• Format the email like this: 

Vietnamese: Xin chào...  Japanese: こんにちは...  English: Hello... 

This ensures all recipients can understand the message without automation. 

Alternatively, you can ask the recipient to use the built-in Translate feature in Outlook to read your email in their preferred language.

• Open the received email
• Click on More options (three dots icon) > Translate

For your reference: Translate a message - Microsoft Support

I understand this may not be the answer you were hoping for, you are welcome to share feedback directly with the Microsoft Outlook product team to highlight real-world use cases. You can submit feedback and upvote existing feature requests on Outlook · Community. The product team actively monitors this site, and many features have been developed or improved based on customer suggestions.  

After submitting your request on the site, you can return here and paste the link into this thread. That way, other users who visit this discussion can click the link and upvote your request to help bring more attention to it.    

In the meantime, you can check Microsoft 365 Roadmap for updating features in the future.   

I will continue to monitor this case and keep an eye on any updates. If there are any changes or new information regarding this feature, I will make sure to share them with you promptly.  

I genuinely appreciate your feedback and share your goal of making New Outlook better and more user-friendly. 

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Answer 3

Yes. A follow-up email can be auto-translated to the recipient’s language by combining Power Automate with the AI Builder text translation model.

A simple approach:

1. Create a flow that triggers when an email is received or when a follow-up is needed (for example, from Outlook or another event).
2. In the flow, add an input or variable that holds the original Vietnamese text.
3. Add an AI Builder action:
   • Action: Translate text into another language.
   • Input text: the Vietnamese email body.
   • Translate to: set to Japanese (or English, depending on the recipient).
   • Optionally set Translate from to Vietnamese, or let the model auto-detect.
4. Use the translated output (Text from the AI Builder action) as the body of the email in the next step (for example, an Outlook “Send an email” action).
5. Repeat or branch the flow for different target languages based on recipient data (for example, a language field on the contact record).

This way, the original email can be written in Vietnamese, and Power Automate will send the follow-up email in Japanese or English using the translation model.

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References:

• Use the text translation prebuilt model in Power Automate
• Create flows to manage email