How do I get Teams webinars available on-demand for people who didn't attend the live recording or register before?

Question

As the title says, if I host a webinar on Teams and make the recording available on-demand after it's done, how can I make it available for people who hadn't registered before the webinar or attended live?

Currently when the webinar is over, if someone who didn't attend visits the landing page, they get a message saying the event has ended.

Answer 1

Hi @Omar,

Good day, and thank you for your clear description of your question regarding making a Teams webinar recording available on-demand for users who did not register or attend the live event.

Based on my search, it appears that this is the expected behavior in Microsoft Teams. Even though the webinar shows “Anyone can view and join”, once the event has ended, the webinar landing page is no longer used as an open access portal. Instead, the on-demand experience is tied to the original registration process. As a result, users who did not register before the event may see the message indicating that the event has ended, rather than being able to access the recording directly from that page.

At this time, there does not appear to be a built-in option to reopen the webinar page for new viewers or allow unregistered users to access the on-demand recording directly from that page.

As a possible workaround, you may wish to consider sharing the recording outside of the webinar experience. For example, you may download the recording and publish it on another platform where you can manage broader access. This approach may allow you to make the content available to a wider audience without requiring prior registration. For guidance to download the recording, please see "Manage webinar recordings in Microsoft Teams | Microsoft Support" at the section "Unpublish a webinar recording".

I understand that this functionality would be valuable for your use case, and it’s a situation many others may run into as well. As sharing this kind of experience can be helpful for the product team when considering future improvements, I recommend submitting your feedback through the Microsoft Teams · Community. Customer feedback plays an important role in influencing product enhancements, and your voice could help bring attention to a feature that many people would truly benefit from.

Once you've submitted your feedback, feel free to share the link here in the comments. I’ll be happy to upvote it to help bring more visibility.

As community moderators, we kindly ask for your understanding that our access to internal development details is limited. Our primary role is to guide users toward the appropriate resources and support channels. While we may not have influenced product design decisions and have limited access to internal development details, we’ll continue doing our best to support you within the scope of our responsibilities.

Additionally, since many other users have expressed similar concerns but may not know where to submit feedback, if my response has helped you better understand the situation and guided you toward a possible next step, please mark it as the “Accepted Answer.” Your action will help pin this post to the top, making it easier for others in the community who are experiencing the same issue to find your feedback and support it. 

Thank you again for your time and for raising this important usability concern. 

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Answer 2

Teams webinar recordings are made available as Video on Demand (VOD) to the people who registered for or attended the event once the organizer publishes the recording. When a recording is published, registered attendees automatically receive an email with a link to view it, and the recording is stored in SharePoint Embedded containers.

The available documentation only describes automatic distribution of the published recording to registered attendees. It does not describe a way to turn the webinar landing page itself into an open on‑demand page for people who never registered or attended. For broader access, the supported approach is to use the published recording file (stored in OneDrive/SharePoint as described) and share it through whatever channels and permissions are appropriate (for example, sharing the file or a site where it’s embedded) rather than relying on the original webinar registration page.

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References:

• Manage webinar recordings in Microsoft Teams
• Manage VOD publishing for webinars and town halls
• Plan for Teams webinars