Why can't I copy and paste comments in Microsoft Word?

Maggie Murray 5 Reputation points
2026-06-22T19:46:58.61+00:00

I have several comments in one document that I need to transfer to a revised file. When I click on the comment, the options to cut, copy, paste, etc. are greyed out so I cannot select them. How do I fix this?

Screenshot 2026-06-22 154434

Microsoft 365 and Office | Word | Other | Windows
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Answer recommended by moderator

Viorel 127.1K Reputation points
2026-06-23T01:29:49.08+00:00

Maybe the piece of text that contains the comment should be copied.

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  1. Stefan Blom 345.4K Reputation points MVP Volunteer Moderator
    2026-06-23T00:10:05.67+00:00

    There is no simple way to copy the comment text.

    What you can do is choose to print a "List of Markup." Also, if you print using the Microsoft Print to PDF virtual printer, you get the output as a PDF. See the screen shot below of the File > Print interface.

    Anything more flexible will require the creation of a macro.

    User's image

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  2. Marcin Policht 96,670 Reputation points MVP Volunteer Moderator
    2026-06-22T20:02:13.6533333+00:00

    Make sure you follow https://erinwrightwriting.com/copy-and-paste-microsoft-word-comments/

    Also try https://learn.microsoft.com/en-us/answers/questions/5677316/how-do-i-paste-text-or-a-hyperlink-into-a-comment

    If the above response helps answer your question, remember to "Accept Answer" so that others in the community facing similar issues can easily find the solution. Your contribution is highly appreciated.

    hth

    Marcin

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