How do I create a MS Form on SPO?

Question

Hi how do I create MS Form on my team SPO and not have it linked to my personal account so my team can review the data and responses.

Answer 1

Good day Yang, 

Thank you for sharing your concern.  

Just to gently clarify before we go any further, this is a user‑to‑user support forum. I don’t have the ability to access or investigate individual accounts because this is a user-to-user support forum. Moderators and contributors, including external Microsoft employees, do not have access to internal systems or the ability to directly take action on Microsoft product features. However, I truly hope I can help review your situation, offer some guidance, and support you in finding the right next steps as best as possible.   

By default, forms created in My Forms are owned by the individual who created them. For better long-term ownership and easier team collaboration, I recommend creating the form as a Group Form connected to your Microsoft 365 Group, team and SharePoint site. 

Option 1: Move an existing personal form to a Microsoft 365 Group (Recommended) 

If the form has already been created under your personal account, you can transfer it to the Microsoft 365 Group associated with your team. 

Open Microsoft Forms > Locate the form you would like to transfer. 

Select the More options menu on the form. 

Select Move to a group. 

Choose the Microsoft 365 Group associated with your Team or SharePoint site. 

Select Move to complete the transfer. 

• Once the form has been moved: 

The form becomes a Group Form. 

Group members can help manage and edit the form. 

Group members can review and analyze responses. 

The responses workbook is automatically stored in the Documents library of the group's SharePoint site. 

Notes: 

You must be a member of the destination Microsoft 365 Group. 

After the form is moved, Microsoft Forms creates a responses workbook in the group's SharePoint site. It is recommended not to move this workbook to another location, as future responses may no longer synchronize correctly. 

Option 2: Create a new form as a group form 

If you are creating a new form, this is the best approach from the start. 

Open Microsoft Forms. 

Scroll to the My Groups section. 

Select the Microsoft 365 Group associated with your Team or SharePoint site. 

Create the new form within that group. 

The form is owned by the Microsoft 365 Group, allowing authorized members to collaborate and review responses, with ownership remaining with the group even if the creator leaves. 

Option 3: Add team members as collaborators (Workaround) 

If you are unable to move the form immediately, you can temporarily grant collaboration access to other team members. 

Open the form in Microsoft Forms > More options > Select Collaborate or Duplicate. 

Create a collaboration link. 

Choose the appropriate permissions. 

Share the link with the required team members. 

Team members can collaborate on the form, review responses and manage content. 

Note: This option doesn't change ownership of the form. The form remains owned by the original creator, so it should be considered a temporary solution rather than a long-term ownership model. 

I hope this information is helpful. If you have any questions or need further support, please don’t hesitate to reach out at any time. 

Thank you for your patience and understanding. 

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