compress pictures feature has gone from PPT

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compress pictures feature has gone from PPT

Catherine 0

No longer under file ... no suggestions on where to find it

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Answer 1

Hendrix-C 19,970 Microsoft External Staff Moderator

Hi Catherine,

For your concern, may I confirm whether you have misunderstood the Compress Media with Compress Pictures since these two are different features and also in different places:

If your presentation has the audio or video file, you can go to File > Info > select Compress Media to compress the file.

User's image

If you want to compress a picture, you need to select that picture and go to Picture Format > Adjust > Compress Pictures

User's image

Hope this information would be helpful for your concern. If you have any other questions, please feel free to reach out again in the comments on this post. I'm happy to assist you further

Thank you for your understanding and cooperation. I'm looking forward to your reply.

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Catherine 0 Reputation points

2026-07-28T16:31:14.32+00:00

Hendrik - thank you - I realised I phrased the question badly - I want to shrink the document size - in the past I used to do this by the "compress pictures" option in FILE menu (at least I think that's what it was called) - but that has disappeared ... I use PPT on a MAC via the app rather than on the web browser .. so I don't see the FILE - INFO option ... or at least I don't today (Version 16.109.3 (26053122))
Hendrix-C 19,970 Reputation points Microsoft External Staff Moderator

2026-07-28T18:50:34.8233333+00:00
Hi Catherine,

Greatly appreciate your detailed information. That's very helpful.

On Mac, you can compress pictures by two ways:

Select the picture and go to File > Compress Pictures or

Select the picture and go to Picture Format > Compress Pictures

So, if the Compress Pictures under File menu is missing, you can temporarily use it through the Picture Format tab, so it won't affect much to your workflow.

As a workaround to get back the Compress Pictures in the file menu, can you first try using the Mac menu search via Help > type Compress Pictures in the search bar > Return. MacOS should point to the menu item if it still exists but has been accidentally moved/hidden.

If the Help menu cannot find it, fully uninstall and reinstall your Office for Mac installation to see if it works:

Completely delete the apps from your device by going to Finder > Application > drag all Office apps into Trash > empty Trash

Go to Update history for Office for Mac - Office release notes | Microsoft Learn and download an install package of 16.109.3 version

This will now download the installer file. Once downloaded, click on the file to install and test if the issue persists
Hendrix-C 19,970 Reputation points Microsoft External Staff Moderator

2026-07-29T22:36:10.4333333+00:00

Good day Catherine,

Hope things are running smoothly on your end.

Following up on the support thread we've been working on. If you need assistance with anything else, kindly respond to this post, and I will be happy to help.

I want to make sure everything is working as expected and that your experience remains uninterrupted.

Thank you for your patience and understanding throughout the troubleshooting process.

I look forward to hearing from you soon.