SharePoint eDiscovery - File name not included in indexed data

Question

Good day. We have SharePoint 2019, eDiscovery setup to index file share content and have noticed that filenames are not being captured in the indexed data. Here is the scenario:
File #1: Filename "SharePointProcesses.docx" - the body of this document does not contain the word "SharePoint"
File #2: Filename "TeamProcesses.docx" - the body of this document does contain the word "SharePoint"

Complete a full crawl on the file share and then run a query against the source to look for the term "SharePoint" - file #2 is found but file #1 isn't.

Is this default behavior? Are filenames not captured as part of the metadata? Is there a way to include it?

Any info would be greatly appreciated. Thanks.

Answer 1

Hi @zeetwoeight ,

"filename" is a searchable property in SharePoint eDiscovery query. OFC, you can search the "SharePointProcesses.docx" using keyword like the complete file name SharePointProcesses or filename:SharePointProcesses. As the keyword "SharePoint" is a part of the filename "SharePointProcesses.docx" and partial search is not supported, you have to use wildcard character like SharePoint* or *SharePoint* as the query keyword. For more information about the Keyword search query, please check this: Keyword Query Language (KQL) syntax reference. It will help you better understand and manage your search query and construct KQL queries for Search in SharePoint. This syntax reference describes KQL query elements and how to use property restrictions and operators in KQL queries.

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