microsoft shifts - unpublish future shifts

Question

in microsoft shifts is it possible to unpublish future shifts without deleting them

Answer 1

Hi Nikki,

Thank you for your question.

After reviewing the information provided, the guidance shared in the AI-generated response appears to be accurate. Microsoft Shifts allows managers or schedule owners to unpublish future shifts without deleting them by using the Recall shared schedule feature.

To do this:

1. Open Shifts in Microsoft Teams.
2. Open the relevant team schedule.
3. Select More options (...) in the upper-right corner.
4. Choose Recall shared schedule.
5. Select the future date range you want to recall.
6. Choose whether employees should be notified.
7. Select Recall.

When a schedule is recalled, the affected shifts are removed from employees' published view, but they remain in the schedule as drafts. This allows you to review, edit, and republish the shifts later without having to recreate them.

Note: Any changes made after recalling a schedule will remain in draft status until you select Share with team again. You can also use More options (...) > View shared schedule to verify what employees can currently see.

If the Recall shared schedule option is unavailable, please ensure that:

• You are using the Teams desktop or web application.
• You have the necessary schedule management permissions (for example, Team Owner or Shifts Manager access).

For additional information, please refer to the following Microsoft documentation: Publish a schedule in Shifts | Microsoft Support

I hope this helps clarify the available options. If you have any questions or encounter any issues while following these steps, please let me know and I'll be happy to assist further.

Thank you for your understanding, and have a wonderful day ahead.

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Answer 2

Yes. In Shifts, future shifts can be unpublished without deleting them by recalling them from the shared schedule.

Use these steps:

1. In the upper-right of the schedule, select More options > Recall shared schedule.
2. In the dialog, select the future dates to recall.
3. Choose whether to notify affected team members and schedule group members.
4. Select Recall.

This unpublishes the shifts for the selected dates, so they are no longer visible to team members or assigned to them. The shifts remain available for changes, and they can be shared again later.

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References:

• Publish a schedule in Shifts