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HolgerBuerger-7541 avatar image
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HolgerBuerger-7541 asked HolgerBuerger-7541 answered

Where can an Admin set a policy that any shared document should have a password in OneDrive or Sharepoint?

Users can share a document and password protect it:

https://techcommunity.microsoft.com/t5/microsoft-onedrive-blog/onedrive-roadmap-roundup-june-2019/ba-p/732018


But how can an admin set a policy that every document that's being shared should be password protected? Setting a password looks like an optional thing the user or end users can do or not do.

When I look at the admin settings here I can't see an option that would allow me to set a policy requiring all shared documents to have a password:

https://docs.microsoft.com/en-us/sharepoint/turn-external-sharing-on-or-off


office-sharepoint-server-administration
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AllenXu-MSFT avatar image
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AllenXu-MSFT answered HolgerBuerger-7541 commented

Hi @HolgerBuerger-7541 ,

Actually, there is currently no such option to set a global policy that forces all sharing links to be password protected in SharePoint Online, even though you are an administrator. SharePoint security is not only a matter of having SharePoint admin permissions. It definitely is a team effort where so many other roles are involved. Other security features like Multi-Factor Authentication (MFA), Security and Compliance, planning the people or groups who can share, access control policies and etc. deserve your consideration as an alternative.

Take a reference to the following articles:
Managing SharePoint Online Security: A Team Effort
Policy recommendations for securing SharePoint sites and files


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Thanks for your help!

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HolgerBuerger-7541 avatar image
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HolgerBuerger-7541 answered

Thank you for the detailed response and the additional resources. This is exactly what I was looking for. Really appreciate.

Thanks,

Holger

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