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MS Project Calendar View

Anonymous
2021-01-28T18:21:08+00:00

Hi All,

I've done a ton of searching and cannot find the answer I'm looking for, so I'm hoping someone on here has a fix for me. I have a client requesting to see a calendar view of our project schedule -the challenge is it's a big project with lots of tasks simultaneously. Now, I can increase my paper size to 24x36 to fit them all on there, but it's unrealistic and really not necessary considering the amount of blank space left between various tasks in Calendar view. Attached is an image of the blank gaps I would like to resolve. Pay no attention to the color coding or the painful white background - since I cannot find a way to color code tasks by resource in calendar view, I have to do it manually after printing to a pdf. BOO. MS should fix this too. :)

When viewing in calendar view, I can pick up/drag & drop tasks so that they stack without gaps, however there is no ability to scroll within that single week to see the remaining tasks. If I click to see all the tasks on that day, I can see them in the list but cannot add them to make them print, or visible for me to manually pick up and move to condense the tasks. Additionally, when I go to the setting to fit as many on the view, Project hides 80% of the tasks, which makes everything fit - unfortunately my client wants to see those 80% of tasks. :) Yes filtering and sorting is all magical and I like it too, but I need to find a way to print all the tasks in calendar view. :( 

Can you help me? I could really use your help.

Thanks, M

Microsoft 365 and Office | Access | For home | Windows

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  1. Anonymous
    2021-01-28T21:49:32+00:00

    Melissa, perhaps this answer is not what you are looking for, but I wouldn't do it. You have already worked out that the calendar view has problems and difficulties. Nothing wrong with the MSP software. It's just that the format of the view is not amenable to the amount and type of data that you are trying to cram into it. And it is also not very economical with the real estate, ie a lot of white space, and the problems continue when you try to print it.

    Frankly, it is hardly ever used. Similarly, the network diagram view is useful sometimes in some situations, but it takes up a lot of space and creates a lot of blank space. The Gantt chart view, or a customised version of it, is much more compact and informative. And the task usage and resource usage views are very useful and compact.

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