Changing Default Numbering Sequence in Word 2016

Anonymous
2019-03-01T01:36:30+00:00

I am working on a document that needs the numbering to continue as (aa), (ab), (ac), (ad) etc after (z). Word automatically changes to an (aa), (bb), (cc) sequence and I can't seem to find how to change this. How can I change the automatic numbering to use my preferred format?

Microsoft 365 and Office | Word | For home | Windows

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Charles Kenyon 168.4K Reputation points Volunteer Moderator
2019-03-01T02:26:54+00:00

Unfortunately Word does not have that flexibility.

You can suggest the addition of that sequence.

UserVoice Word for Windows

[edit: Otherwise, for macro and field workarounds, see Andrew Lockton's and Doug Robbins' responses.]

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  1. Doug Robbins - MVP - Office Apps and Services 323.3K Reputation points MVP Volunteer Moderator
    2019-03-01T12:27:55+00:00

    Here's the code for a macro that will assign such numbering to a range of paragraphs that are selected with a tab space following the number

    Dim rng As Range

    Dim lng1 As Long, lng2 As Long, lng3 As Long

    Dim i As Long

    Set rng = Selection.Range

    For i = 1 To rng.Paragraphs.Count

        If i Mod 26 = 0 Then

            lng1 = 26

            lng2 = i / 26 - 1

        Else

            lng1 = i Mod 26

            lng2 = Int(i / 26)

        End If

        If i Mod 26 = 0 Then

            lng3 = 26

        Else

            lng3 = i Mod 26

        End If

        If lng2 = 0 Then

            rng.Paragraphs(i).Range.InsertBefore Chr(64 + i) & vbTab

        Else

            rng.Paragraphs(i).Range.InsertBefore Chr(64 + lng2) & Chr(64 + lng3) & vbTab

        End If

    Next i

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  2. Doug Robbins - MVP - Office Apps and Services 323.3K Reputation points MVP Volunteer Moderator
    2019-03-01T06:30:12+00:00

    If you send me an email, I will send you a document with the field codes set up in it, so that you can copy and paste them where you want to use them.   NOTE that is is important that you only update each field code once and after completing the numbering, each field code construction should be locked.

    Depending upon where the "numbering" is to be applied, it might be better to use a macro to apply it.

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  3. Anonymous
    2019-03-01T04:16:38+00:00

    Hi Doug, 

    I did see this in my online search for a solution before posting the question here. Is there a "For Dummies" version for how to use it in Word 2016?

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  4. Doug Robbins - MVP - Office Apps and Services 323.3K Reputation points MVP Volunteer Moderator
    2019-03-01T03:18:21+00:00

    See the following page of Cindy Meister's website:

    http://homepage.swissonline.ch/cindymeister/MiscFram.htm

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