How to create a "Continued" table title?

Anonymous
2014-02-25T21:05:39+00:00

I use Word 2010 on Windows XP Professional for my job.  My documents contain multiple data tables that are more than 1 page long.  For tables that break across a page, if I want the title repeated, I can set it as a header row BUT that makes the identical title show up on the next pages.  I want to indicate "(Cont.)" on the subsequent pages to indicate to the reader that it is a continuation of the table from the previous page.  Is there any way to do this that doesn't require manually breaking the table and inserting a new caption above the second page of the table?

Alternatively, it would be good to have a row at the bottom of the first page that says "Cont." to indicate that the table continues, but the only way I can see to do this is to manually insert this row, which requires manual readjustment if the tables changes later.  Is there any automated function that will do this or can this only be performed manually?

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Charles Kenyon 170.7K Reputation points Volunteer Moderator
2014-02-25T21:45:22+00:00

Answering your second question first: No, there is no automated way to have the bottom row automatically reflect continued to....

As to your first question. The best method I've seen involves putting the word "(Cont.)" in your first header row. Then, outside the table, or in the second (non-header) row of the table, insert a floating borderless textbox that floats over the word (Cont.) in the first row. When the table breaks across pages, the top header row will be repeated with the (Cont.) marking and without the masking textbox. This is still a bit of a kludge, but it does work.

This is discussed in my chapter on Tables. How to have the word "Continued" in the header row of multipage tables on continuation pages but not on the first page.

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  1. Charles Kenyon 170.7K Reputation points Volunteer Moderator
    2014-02-26T02:19:56+00:00

    I do not think so but haven't tried it. And it may depend on how your are converting. Best conversion through Adobe Acrobat. Next best is through another conversion or print to pdf solution. Third place is Word's Save as pdf.

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  2. Anonymous
    2014-02-25T22:12:33+00:00

    Would the textbox solution for the title create any problems after conversion of the document to .pdf?

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