Sharing Made Easy https://docs.microsoft.com/archive/blogs/sharepoint_made_easy/feed.xml Office O365 [ Microsoft Flow, SharePoint Online] Thu, 29 Mar 2018 12:15:46 GMT en-US hourly 1 Microsoft Flow | Outlook 365 | Get Attachment File size https://docs.microsoft.com/archive/blogs/sharepoint_made_easy/microsoft-flow-outlook-365-get-attachment-file-size Thu, 29 Mar 2018 14:15:46 GMT https://blogs.technet.microsoft.com/sharepoint_made_easy/?p=535 Scenario: This is a very basic end user requirement that you may want to have a condition to check against the File Size of attachment(s) received in your inbox and then accordingly take next actions. As per this discussion, there is currently no OOB method to get the size of the attachment via Dynamic content nor there is any expression or function to get you the results. however, Exchange does check/have restrictions set for every company that we can send or receive mail attachments to specified limit at the server level. so Mail has to have a value where the size is mentioned for the attachment. Fortunately that is available in Flow output as well. Solution: Very Simple steps. below is design and output of the flow. In below output you will see in 'Compose 2' action only the Size is stored. Basically you can complete avoid the 'Compose' Action and keep only 'compose 2' action, but I have just added it to show how the output of a single attachment look like. ]]> Microsoft Flow | SharePoint Online Alerts | Get list of users subscribed to out of the box SharePoint Alerts https://docs.microsoft.com/archive/blogs/sharepoint_made_easy/microsoft-flow-get-alerts-sharepoint-online Mon, 26 Mar 2018 14:46:51 GMT https://blogs.technet.microsoft.com/sharepoint_made_easy/?p=425 Sceanrio: Get the list of Users subscribed for Out of the box SharePoint Online Alerts per site/subsite. It has been a long waited requirement from SharePoint users and Admin globally and an ask to Microsoft to provide a way to get a list of all users who have subscribed alerts on lists/libraries or any object in a SharePoint Site or a subsite. After what feels like a lifetime, Microsoft released Rest API methods for SharePoint Alerts and very recently I had to use them to Get and Delete user alerts using REST API call for a project. Today, I will be showing How to Get the list of All Users subscribed to alerts for a Site or a Subsite and next blog will be to How to Delete alerts for a specific List or a Library using REST API method in Microsoft Flow. Solution: 1. You need to get Access Token for the SharePoint site. I have listed to very commonly browsed articles for same in this Article. Same steps in My MS Flow looks like below. 2. Initialize the Variable. The Output generated from REST API is in Array form. so we need to get only the Results body from "/_api/web/alerts?$expand=user" and store it in a Global Array variable.  3. Now it gets a bit tricky. I am retrieving only "User Email", "User Display Name" (which comes as Title in REST API results and the "List Title" to which the alert is subscribed to. This is Uncollapsed screenshot, below I will break it up for better understanding. Here, from the Original Array results of HTTP REST API call, we will store the values in variables. In "Create HTML Table" I had kept "Include Headers" as "No", but there is a bug I reported to Microsoft HERE. Final Step is sending mail to yourself with the output of the HTML table created.  ]]> Microsoft Flow | SharePoint Online Alerts | Delete Multiple user Out of the box Alerts https://docs.microsoft.com/archive/blogs/sharepoint_made_easy/microsoft-flow-sharepoint-online-alerts-delete-multiple-user-out-of-the-box-alerts Mon, 26 Mar 2018 11:44:06 GMT https://blogs.technet.microsoft.com/sharepoint_made_easy/?p=365 Scenario: SharePoint Administrators would love to delete User alerts subscribed to a list/library in one go. But unfortunately there is no way in User Interface that is allowed, you have to do it one by one for every user which is not efficient and very time consuming. In my Previous blog "Get list of Users Subscribed to OOB Alerts", you can get all Alerts which is also not possible via User Interface. In this blog I will show how to Delete Alerts for a specific List and the task can be achieved in few seconds. Solution: Below is how the Overall uncollapsed version of the Flow looks like. I will break it up further. 1. First we need to connect to the site. so HTTP REST API call to get the Alerts . Compose data operation "Access Token' enter ' "@outputs('HTTP').body.access_token" ' (with double quotes which is in Bold Compose data operation "Compose" enter ' "@outputs('HTTP_2').body.d.results"  ' (with double quotes which is in Bold
2. I am initializing a global variable and at the same time setting its output to "Compose" results, which will be the body of Alerts REST API from "HTTP 2"step.
3. Next, adding an 'Apply for each' from the Array results, we will obtain only 'List title' and 'Alert ID' from the results. both are store in Compose action.
             To get List Title " item()?['Title'] " (enter without the quotes, only text in bold)
             To get Alert ID " item()?['ID'] "  (enter without the quotes, only text in bold)
4. Next we are checking for a specific List from which we want to delete all the OOB Alerts. Add a Condition where 'Output of ListTitle' is equal to the List. 5. Last step of Alert deletion. If condition is met, we run another HTTP REST API method "DELETE". The syntax for delete is " /_api/web/alerts/deletealert('Alert ID') " . So we need to replace the 'Alert ID' with the output of the compose action where Alert ID of the current item is stored. ( Pls. Note: REST API Method call will be "DELETE" ) On a Successful Deletion once the Condition of List Title is met, HTTP Call for Delete Method will look like below. ]]> Certificate error for Federated Domains on O365 https://docs.microsoft.com/archive/blogs/sharepoint_made_easy/certificate-error-for-federated-domains-on-o365 Thu, 21 Mar 2013 15:34:00 GMT https://blogs.technet.microsoft.com/sharepoint_made_easy/2013/03/21/certificate-error-for-federated-domains-on-o365/ Error:

One of your on-premises Federation Service certificates is expiring. Failure to renew the certificate and update trust properties within 13 days will result in a loss of access to all Office 365 services for all users. Update now

 

Resolution:

Follow the articles below in that order.

1. https://support.microsoft.com/kb/2713898 - On the On-Prem ADFS server, Scenario 1, only PS Commands

 Add-PSSnapin Microsoft.Adfs.Powershell
 Update-ADFSCertificate -CertificateType: Token-Signing

 

2. https://support.microsoft.com/kb/2647048 - Run the commands in this article.

 

 

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]]> Map Network Drive / WebDav with SharePoint Online O365 https://docs.microsoft.com/archive/blogs/sharepoint_made_easy/map-network-drive-webdav-with-sharepoint-online-o365 Wed, 20 Mar 2013 08:53:00 GMT https://blogs.technet.microsoft.com/sharepoint_made_easy/2013/03/20/map-network-drive-webdav-with-sharepoint-online-o365/ WebDav with SharePoint Online O365

Issue: While Mapping a Drive to SharePoint Online it fails with below error.

Error: The Mapped Network Drive could not be created because the following error has occurred.
'Access Denied'. Before opening files in this location, you must first add the web site to your trusted sites list, browse to the web site and select the option to login Automatically.


 

 

Resolution:

  1. Open IE -> Go to ‘Internet Options’
  2. Select ‘Security’ tab -> Select ‘Internet’ Zone.
  3. UnCheck the box for ‘Enable Protected Mode’

 

Issue: You are using SharePoint workspace and when you try to save the file opened from Workspace. The Save location changes to local machines Temp folder instead of SharePoint Online Library from where the file was accessed. While Saving or ‘Save As’, the location should default to the SharePoint Online library itself and not the local machines temp folder.

Check / Troubleshoot:

  1. Make sure the ‘Web Client’ service is started on the client machine.
  2. Open the SPO site -> go to the Document Library
  3. Select ‘Open with Explorer’ [ Make sure this is working fine ]
  4. Delete IE Cache.
  5. In IE ‘Trusted Sites’ zone add

    https://*.lync.com

    https://*.outlook.com

    https://*.microsoftonline.com

    https://*.sharepoint.com

Note: This is basically working on the WebDav functionality to work which is related to “Open in Explorer” mode from a SharePoint Document library. If you notice that the library does not open in Explorer Window from the site directly, your Save As option will redirect you to temp folder instead of the Site URL.

 

Note: Some users may complain that after certain period of time the mapped drive disconnects or they are asked to enter the credentials again for O365. This will happen if the time period has extended over 8 hours. This is default behavior by Design. They will need to refresh the credentials. This may also occur if users have not selected “Keep me signed in” checkbox while they sign in through Microsoft Online sign-in assistant.

 

Users can't sign out of Office 365 web services

https://support.microsoft.com/kb/2507767

 

Note: this is known issue with Office 2013 64 Bit version. it will not work

]]> Step by Step configuration to Add custom Refiners in the Refinement Panel of Search Results page for SharePoint Online https://docs.microsoft.com/archive/blogs/sharepoint_made_easy/step-by-step-configuration-to-add-custom-refiners-in-the-refinement-panel-of-search-results-page-for-sharepoint-online Tue, 19 Mar 2013 16:11:00 GMT https://blogs.technet.microsoft.com/sharepoint_made_easy/2013/03/19/step-by-step-configuration-to-add-custom-refiners-in-the-refinement-panel-of-search-results-page-for-sharepoint-online/ Scenario:

You may have custom Library/List columns created which you would like to show them in the Refinement Panel on the Search Results. Step 1: Creating a Document Library / List with Customer Columns
  1. Create a New Document library -> go to Library Settings
  2. Create a new Column “Product Type” – Choice Field is what I selected.
  3. Upload some documents to the library and give different Choice options.

 

4. Go to Library Settings -> Advanced Settings -> Click on ‘ReIndex Document library’ Button.   Step 2: Creating a New Site Collection or Sub Site using “Enterprise Search Center” template. (Note: the reason we need to do this is due to the fact that we cannot modify the OOB ‘osssearchresults.aspx’ page) I created a Subsite under my site collection using the ‘Enterprise Search Center’ template. Make sure that you are able to search the documents uploaded.   Step 3: Configuring Managed Properties for Search
  1. Logon to Microsoft Online Portal (MOP)
  2. Go to SharePoint Online Administration Center page.
  3. On the Left Panel -> Select ‘Search’
  4. Click ‘Manage Search Schema’
  5. Search for Existing Managed property ‘RefinableString00’ -> Edit the property and set it up as per below. -> Click 'OK'
  Note: By Default in SharePoint Online you cannot create a new Managed Property as ‘Refineable’, due to which we need to use the existing ones and give an Alias for that. https://office.microsoft.com/en-us/office365-sharepoint-online-enterprise-help/manage-the-search-schema-in-sharepoint-online-HA103628856.aspx#_Toc351360838 Note: List of Default Existing Refineable Property list. https://technet.microsoft.com/en-us/library/jj219667(v=office.15).aspx#DefaultUnusedMPs   Step 4:Adding the Managed Property to Refinement Panel on the Search Results Page
  1. Go to the Subsite Search Center site created in Step 2.
  2. Type in any keyword to go to the ‘Results.aspx’ page. -> ‘Edit’ that page.
  3. Edit the Refinement Panel web Part. -> Click on ‘Choose Refiners…’ button.
  4. From the list of ‘Available Refiners’ -> Select ‘RefinableString00’ -> Click ‘Add’ button.
  5. Change the ‘Display Name’ for it (Initially it may not show the Sample Values, wait for around 5-10 mins to take effect )
  6. Click ‘Ok’ -> Save and Close the Page -> Check-In and Publish the Page
Now when you perform the Search for documents in that library, on left Refinement Panel you will see the new Refiner “Product Type” ]]> Excel opens in Read-Only after upgrading to Windows 8 with Office 2010 https://docs.microsoft.com/archive/blogs/sharepoint_made_easy/excel-opens-in-read-only-after-upgrading-to-windows-8-with-office-2010 Sun, 03 Feb 2013 14:03:00 GMT https://blogs.technet.microsoft.com/sharepoint_made_easy/2013/02/03/excel-opens-in-read-only-after-upgrading-to-windows-8-with-office-2010/ Issue:
--------------
After upgrading your Client machine to Windows 8 OS with Office 2010 + SP1. Excel Sheets from SharePoint sites which open on Client Application for editing, open up as 'Read-Only' Mode.

 

Workaround:
-----------------------

On the Windows 8 Client machine create the below registry key. This is Client machine issue, NOT SharePoint Server related. 

1. Open regedit.exe

2. Naviagate to following key:

[HKEY_CURRENT_USER\SOFTWARE\Microsoft\Office\14.0\Common\Internet]
"FSSHTTPOff" = dword:0000001

3. Click Edit Menu -> New -> DWORD with name of "FSSHTTPOff" (without quotes)

4. Click on "FSSHTTPOff" and enter value of 1

5. Close any Office Applications and browser sessions

6. Try to repro the problem

]]> Not able to access OWA after O365 tenant upgrade to Wave15 - EXO https://docs.microsoft.com/archive/blogs/sharepoint_made_easy/not-able-to-access-owa-after-o365-tenant-upgrade-to-wave15-exo Thu, 31 Jan 2013 14:30:00 GMT https://blogs.technet.microsoft.com/sharepoint_made_easy/2013/01/31/not-able-to-access-owa-after-o365-tenant-upgrade-to-wave15-exo/ Issue

Your Exchange Online (O365) tenant was recently upgraded to the new release of Wave 15. After which Users are not able to access their mail via OWA.

Once you sign-in to the MOP -> Click Outlook. It goes Blank, does not show anything and Inbox is not accessed.

 

Resolution

This issue will occur if you are using IE8 on the machine. Mostly you will face with XP machines who are still on IE8 and not upgraded to IE9. As of now this is a known issue with IE8 performance and Wave15 O365

 

Workaround

Upgrade to IE9 or above for better use of latest Wave15 features and Functionalities.

 

Note:- If you are not facing this issue and there are other issues with your O365 tenant after upgrading to Wave15, please contact Microsoft Support.

 

]]> "Proof of domain ownership has failed" Exchange Hybrid Configuration Wizard Failure https://docs.microsoft.com/archive/blogs/sharepoint_made_easy/proof-of-domain-ownership-has-failed-exchange-hybrid-configuration-wizard-failure Mon, 29 Oct 2012 13:14:00 GMT https://blogs.technet.microsoft.com/sharepoint_made_easy/2012/10/29/proof-of-domain-ownership-has-failed-exchange-hybrid-configuration-wizard-failure/ Issue:-

=========

While running the Exchange 2010 SP2 Hybrid Configuration Wizard, it fails with below error.

Proof of domain ownership has failed. Make sure that the TXT record for the specified domain is available in DNS. The format of the TXT
record should be "example.com IN TXT hash-value" where "example.com" is the domain you want to configure for Federation and "hash-value"
is the proof value generated with "Get-FederatedDomainProof -DomainName example.com".   at
Microsoft.Exchange.Management.Hybrid.RemotePowershellSession.RunCommand(String cmdlet, Dictionary`2 parameters, Boolean ignoreNotFoundErrors).

Steps to Check and Rsolve.

===========================

1. Make sure your External DNS server has the proper TXT records for the "Proof" and you can query it successfully. [ Get-FederatedDomainProof -DomainName example.com ] Will give you the proof.

2. Open Exchange Console Management (On PREM) -> "Organization Configuration" -> Select "Federation Trust"

You should find an existing 'Microsoft Federation Gateway' Trust created by the wizard. Manually Try to run it and check if it fails. Alternatively you can run PS cmd as below in verbose mode to get the error as well.

Set-FederatedOrganizationIdentifier -DelegationFederationTrust 'Microsoft Federation Gateway' -AccountNamespace 'yourdomain.com' -Enabled $True -verbose

3. If it is pointing to FYDIBOHF25SPDLT.yourdomain.com, That GUID is Default, so dont worry. This means that still your TXT record is not fetched from External DNS to verify the 'Proof' record.

4. If you Manaully Delete the Federeation Trust and Create a new one, you will get a new Proof as well for the domain. "Get-FederatedDomainProof -DomainName example.com", will give you the new Proof, which you will need to again change in the External DNS, but mostly likely this will be the issue, if there is a stale entry in AD which can be checked through ADSIEDIT.msc

5. Main thing to check is from Command Prompt, basic 'nslookup' query. below are the commands.

>nslookup

>set q=ns

>yourdomain.com     [ Here you will get multiple NS records if there are more than 1, precendence will take place during query. You need to individually Query the NS servers starting from the 1st one, usually if the first server fails to process the query, Hybrid Configuration Wizard will fail with same error. ]

>ns1.yourdomain.com < IP Address >

ns2.yourdomain.com < IP Address >

>nslookup -querytype=txt yourdomain.com ns1.yourdomain.com [ Here if the 1server fails, then that server is the issue, you need to change he precedence of the servers to the one which is responding with your Domain TXT record for the Proof. ]

 

Note:- This error is purely due to the Proof TXT record query is not getting processed. Even if you check in any online DNS Query tools or sites, you will see the TXT record, but it can come from multiple tries to other DNS servers as well, if the primary server fails. So usually we miss that point to check

 

]]> Only 1 user Calendar (free/busy) information is not correct. [ Exchange Online ] https://docs.microsoft.com/archive/blogs/sharepoint_made_easy/only-1-user-calendar-freebusy-information-is-not-correct-exchange-online Wed, 24 Oct 2012 12:00:00 GMT https://blogs.technet.microsoft.com/sharepoint_made_easy/2012/10/24/only-1-user-calendar-freebusy-information-is-not-correct-exchange-online/ Issue:

========

There is a Recurring Calendar Event which keeps sending Reminders to Users Outlook Client and OWA as well. Even if we "Dismiss all" reminders, it keeps poping up. Even if you Remove the User from the "Attendees" list, the free/busy information does not sync up and it not updated either in OWA or Outlook Client.

 

Resolution

===========

Follow article https://support.microsoft.com/kb/2522226. Usually the '/cleanfreebusy' switch with Outlook client does not solve the issue. We need to follow the 2nd step, as per the Outlook client version of that problematic User.

]]>