Cash control


This content is archived and is not being updated. For the latest documentation, see Microsoft Dynamics 365 product documentation. For the latest release plans, see Dynamics 365 and Microsoft Power Platform release plans.

Enabled for Public preview General availability
End users by admins, makers, or analysts This feature is released. Aug 5, 2019 This feature is released. Oct 1, 2019

Business value

This feature provides additional control over cash disbursements while also giving you reasonable flexibility to address business needs.

Feature details

Accounts payable vendor invoices and General ledger advanced ledger entries are validated when they are created, edited, and posted. If the transaction’s posting will cause the related cash account’s balance to be reduced below the limit defined for the account, an error message will alert you and you’ll need to change the account to continue.

You can also allow specific users to override cash control. If an authorized user receives a warning that the cash balance for the account will be reduced below the limit, they can continue posting the transaction. For example, you might override the cash control limit when the expenditure must be posted in advance of receiving the funds to cover it, or when it requires a transfer that’s been approved but that hasn’t been entered or posted yet.

The cash control limit is compared to the cash control balance (the cash account balance minus all posted, unpaid AP invoices). The limit is surpassed when the cash control balance is less than the cash control limit (threshold).

See also

Use cash control limits (docs)