Payment transfers (form)

Applies To: Microsoft Dynamics AX 2012 R3, Microsoft Dynamics AX 2012 R2, Microsoft Dynamics AX 2012 Feature Pack, Microsoft Dynamics AX 2012

Click Accounts receivable > Journals > Payments > Payment transfers.


Click Accounts payable > Journals > Payments > Payment transfer.

Use this form to manage payments with a status of Sent that are not posted. These include payments that have lines with statuses of Rejected or Approved.

Task that uses this form

Place an Accounts receivable transaction on hold

The following tables provide descriptions for the controls in this form.





View payments with statuses of Sent, Rejected, and Approved.


View the Overview tab information for the selected payment.

Payment fee

Create, edit, or view payment fee information about the selected payment line.




Return file - customer or Return file - vendor

Load return messages from the bank. Enter the method of payment, and then enter the path of the return file.

A file can contain both approved and rejected invoices. New lines are created as necessary, according to the return file.

Financial dimensions

Open a menu with options to open a form where you can select financial dimensions for the main account, offset account, or, if it is necessary, a payment fee account. The menu options that are available depend on the form that you are currently working with.


Post approved payments.

Show invoice

View the invoices that are related to the payment line.

Payment status

Change the status of the selected payment line or lines. For example, select one or more lines that you will approve or reject.

A payment status of None sends the line back to the payment journal.


Open the payment journal.





View or enter the posting date. The date is transferred from the payment journal line, but can be changed.


View the account number for the current account type.

Account name

The account number.

Journal batch number

The journal batch number.


The voucher number for the transaction. Set up voucher series in the Number sequences form.


Enter the amount of the transaction in the transaction currency.


When posting in a foreign currency, you must specify which currency you are using.

The following priority is used for automatic completion of this field:

  1. The Currency field in the Main accounts - chart of accounts: %1, Customers, or Vendors forms, according to the account type.

  2. The Currency field in the journal, taken from the Journal names form.

  3. The Accounting currency field in the Ledger form.


You can set up validation rules for the use of currencies in the Validate currency code field in the Main accounts - chart of accounts: %1 form.

Exchange rate

View or modify the exchange rate for the line. The exchange rate cannot be changed for the accounting currency.

Payment status




The proposal is generated.


The payment or check is generated.


The bank has received the file.


A payment is approved.


A payment is rejected.

Payment reference

A reference to a specific payment.


When using the deposit slip, this field is required.

Offset account

View the account number for the current offset account type.


Use the Main accounts - chart of accounts: %1 form to set up a default offset account for this field. You can also do this in the Offset account field in the Vendors form.

Method of payment

The payment method that was used for the current payment, invoice, or credit note.

Payment specification

Specify the payment specification, if any, for the current method of payment.

Payment ID

The payment identifier that is used upon payment. If a payment proposal is used, the payment identifier from the invoice or credit note is suggested, but can be changed.

Sum of approved

The total amount of the approved payments.


(SWE) This control is available only to legal entities whose primary address is in Sweden.

Number of approved

The number of approved payments.


(SWE) This control is available only to legal entities whose primary address is in Sweden.

Release date

To put the transaction on hold until a specified date, enter that date. You still can modify the transaction, and it can be posted on or after this date.

If this field is blank, the transaction can be posted at any time.


You can clear this field to remove the hold.

Line number

The identifier of the line number.


Enter a description of the transaction. When you specify an offset account, the same description is used, as long as no other offset transaction description is specified.

Posting profile

The posting profile for the transaction. The default value is the profile that is specified in the setup for the selected account type. A posting profile must be specified for every update of, for example, a vendor, customer, or fixed asset transaction.

Company accounts

The identifier for another legal entity. This identifier also serves as an extension. The transaction between legal entities is set up in the Intercompany accounting form for both legal entities.

Account type

View the account type:

  • Ledger

  • Customer

  • Vendor

  • Project

  • Fixed assets

  • Bank

Fee ID

The identifier of the fee.

Fee amount

The size of the fee, in the absolute amount.


The currency code for the fee.

Sales tax group

The sales tax group for the fee.

Item sales tax group

The item sales tax group for the fee.


Select a customer or vendor according to the account specified in the Account field.


Enter the ledger account number.

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