Posting restrictions (form)

Applies To: Microsoft Dynamics AX 2012 R3, Microsoft Dynamics AX 2012 R2, Microsoft Dynamics AX 2012 Feature Pack, Microsoft Dynamics AX 2012

Click General ledger > Setup > Journals > Journal names. Select a journal name and then click Posting restrictions.

Use this form to set up and maintain posting restrictions for the journal templates in the Journal names form. Posting restrictions determine whether specific users or user groups can post only journals that they create. You can use posting restrictions as an alternative to blocking a user from a form.

Posting restrictions are assigned to the journal name. Therefore, you must specify posting restrictions for each journal name that you want to use them for. By default, no posting restrictions are set up for any journal names, so all users can post any journal, regardless of who created it.


Posting restrictions are not available for some journal types. If the Posting restrictions button is not available in the Journal names form, you cannot use posting restrictions with that journal.

When you set up posting restrictions, existing user group permissions are considered. If the user or the user group that the user belongs to does not have permission to post to the journal type that is selected for the journal name, that user or group is not available, and you cannot define posting restrictions for that user or group.

You can use posting restrictions, in addition to approvals and workflows. For more information, see Set up financial journal approvals.

Task that uses this form

Set up posting restrictions

The following table provides descriptions for the controls in this form.




How do you want to set up posting restrictions?

Select an option for setting up posting restrictions:

  • By user group – Display user groups in the pane, and the users in those groups. Select check boxes to restrict specific user groups or users to post only the journals that they create.

  • By user – Display users in the pane. Select check boxes to restrict specific users to post only the journals that they create.

  • No posting restrictions – All users can post journals that use this journal name, regardless of who created the journal.


If you select check boxes for users and then switch between By user and By user group, the same users are selected or cleared.

See also

Journal names setup (form)

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