(CHN, JPN) Create allocation rules and allocate depreciation costs

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Important

This content is archived and is not being updated. For the latest documentation, see Microsoft Dynamics 365 product documentation. For the latest release plans, see Dynamics 365 and Microsoft Power Platform release plans.

Applies To: Microsoft Dynamics AX 2012 R3, Microsoft Dynamics AX 2012 R2

You can use Microsoft Dynamics AX to set up an allocation rule to allocate the depreciation cost of a fixed asset to multiple cost accounts instead of the main cost account of your legal entity. An allocation rule can determine the percentage of the depreciation cost to assign to a cost account, and which cost account this percentage is assigned to. When you depreciate a fixed asset that is put into service for multiple operation units, such as departments or cost centers, Microsoft Dynamics AX can use the allocation rule to automatically calculate and allocate percentages of the depreciation cost to the individual cost accounts of the operation units

Note

This topic does not apply to versions of Microsoft Dynamics AX 2012 prior to cumulative update 6 for AX 2012 R2.

Prerequisites

The following table shows the prerequisites that must be in place before you start.

Category

Prerequisite

Company information

Ensure that you have created a legal entity record for your organization. For more information, see Create or modify a legal entity.

Accounting

Create ledger accounts that the depreciation costs for operation units must be posted to. For more information, see About main accounts for fixed assets and Main accounts - chart of accounts (form).

Related setup tasks

Set up value models for the fixed assets that you want to depreciate. For more information, see Set up value models and Value models (form).

1. Set up allocation rules

You can use Microsoft Dynamics AX to create allocation rules that are used to calculate and allocate a percentage of the total depreciation cost of a fixed asset. You can also specify ledger accounts to which the depreciation costs can be posted.

To create the allocation rules, follow these steps:

  1. Click Fixed assets > Setup > Fixed asset allocation rules.

  2. Create an allocation rule.

  3. In the Rule Id field, enter an identification code for the allocation rule.

  4. In the Description field, enter a description for the allocation rule.

  5. On the Allocation rules FastTab, in the Dimension name field, select the type of operating unit that you want to allocate the depreciation cost percentage to, and click Add.

    Note

    The dimension name that you select determines the field name that is displayed in the Asset allocation rule line table. For example, if you select CostCenter, the CostCenter field is displayed in the allocation table.

  6. In the Percentage field, enter the percentage of the depreciation cost to allocate to the operation unit.

  7. In the Offset account field, select the cost account that the depreciation cost must be posted to. You can assign this allocation rule to a fixed asset posting profile.

By assigning an allocation rule to a fixed asset posting profile, you enable Microsoft Dynamics AX to determine which fixed asset uses the parameters of the allocation rule that you set up. You can assign an allocation rule to a fixed asset posting profile of type Depreciation or Extraordinary depreciation.

To assign an allocation rule to a fixed asset posting profile, follow these steps:

  1. Click Fixed assets > Setup > Fixed asset posting profiles.

  2. Create a fixed asset posting profile or select an existing posting profile of type Depreciation or Extraordinary depreciation. For more information, see Set up fixed asset posting profiles and Fixed asset posting profiles (form).

  3. Select the Depreciation check box, then on the Allocation rules FastTab, in the Asset allocation rule for depreciation field, select the allocation rule that you created.

    –or–

    Select the Extraordinary depreciation check box, then on the Allocation rules FastTab, in the Asset allocation rule for extraordinary depreciation field, select the allocation rule that you created.

2. Calculate and allocate depreciation costs

You have set up allocation rules and assigned them to a fixed asset posting profile. When you post the fixed asset journal voucher, and when the depreciation proposal takes effect, the depreciation costs are calculated and allocated to the operation unit cost accounts.

To calculate and allocate depreciation costs, follow these steps:

  1. Click Fixed assets > Journals > Fixed assets.

  2. Select or create a journal, and then click Lines.

  3. In the Journal voucher form, click Proposals, and then click Depreciation proposal to open the Depreciation proposal form.

  4. Select the criteria to create the depreciation proposal, and then click OK. For more information, see Post fixed asset journals.

Note

You can also use the allocation rules for consumption depreciation proposals and extraordinary depreciation proposals.

Create a fixed asset

(CHN, JPN) Allocation rules for fixed assets

Technical information for system administrators

If you don't have access to the pages that are used to complete this task, contact your system administrator and provide the information that is shown in the following table.

Category

Prerequisite

Configuration keys

  1. Click System administration > Setup > Licensing > License configuration.

  2. Select the Fixed assets and Fixed asset depreciation books configuration keys.

Security roles

Accounting supervisor, accounting manager, accountant

See also

Basic setup of Fixed assets