Apply a sharing policy to mailboxes

Applies to: Exchange Server 2013

Sharing policies are a part of federated sharing and enable user-established, people-to-people sharing of calendar information with different types of external users. The sharing policy that an admin applies to the user's mailbox determines what level of access a user can share and with whom. If you don't change anything, then the default sharing policy applies to all users. If you create a new sharing policy, you have to apply that policy to mailboxes before it takes effect. A sharing policy can be applied to a single user mailbox or to multiple user mailboxes simultaneously. An admin can also disable a user's sharing policy to prevent external access to calendars.

To learn more about federated sharing, see Sharing.

What do you need to know before you begin?

  • Estimated time to complete: 5 minutes.

  • You need to be assigned permissions before you can perform this procedure or procedures. To see what permissions you need, see the Recipient Provisioning Permissions entry in the Recipients Permissions topic.

  • A sharing policy must exist. For details, see Create a sharing policy.

  • For information about keyboard shortcuts that may apply to the procedures in this topic, see Keyboard shortcuts in the Exchange admin center.

Use the EAC to apply a sharing policy to a single mailbox

  1. Navigate to recipients > mailboxes.

  2. In the list view, select the mailbox you want, and then click Edit Edit icon..

  3. In User Mailbox, click mailbox features.

  4. In the Sharing policy list, select the sharing policy you want to apply to this mailbox.

  5. Click save to apply the sharing policy.

Use the EAC to apply a sharing policy to multiple mailboxes

  1. Navigate to recipients > mailboxes.

  2. In the list view, hold the Ctrl key while you select multiple mailboxes..

  3. In the details pane, the mailbox properties will be configured for bulk editing. Click More options.

  4. Under Sharing policy, click Update.

  5. In bulk assign sharing policy, use the Select the sharing policy list to select a sharing policy to assign to the mailboxes.

  6. Click save to apply the sharing policy to the selected mailboxes.

Use the Shell to apply a sharing policy to one or more mailboxes

This example applies the sharing policy Contoso to a single mailbox for the user Barbara.

Set-Mailbox -Identity Barbara -SharingPolicy "Contoso"

This example specifies that all user mailboxes in the Marketing department use the sharing policy Contoso Marketing.

Get-Mailbox -Filter "Department -eq 'Marketing'" | Set-Mailbox -SharingPolicy "Contoso Marketing"

This example returns all mailboxes that have the sharing policy Contoso applied, and it sorts the users into a table that displays only their aliases and email addresses.

Get-Mailbox -ResultSize unlimited | Where {$_.SharingPolicy -eq "Contoso" } | format-table Alias, EmailAddresses

For detailed syntax and parameter information, see Set-Mailbox and Get-Mailbox.

How do you know this worked?

To verify that you have successfully applied the sharing policy to a user mailbox, do one of the following:

  • In the EAC, navigate to Recipients > Mailboxes, and then select the mailbox to which you applied the sharing policy. Click Edit Edit icon., click mailbox features, and then confirm that the correct sharing policy appears in the Sharing policy list.

  • Run the following Shell command to verify the sharing policy was assigned to a user mailbox. Verify that the correct sharing policy is listed in the SharingPolicy parameter.

    Get-Mailbox <user name> | format-list


Having problems? Ask for help in the Exchange forums. Visit the forums at Exchange Server.