Overview of Microsoft Syntex
Microsoft Syntex is a content understanding, processing, and compliance service that uses intelligent document processing, content artificial intelligence (AI), and advanced machine learning to automatically and thoughtfully find, organize, and classify documents in your SharePoint libraries, Microsoft Teams, OneDrive for Business, and Exchange.
With Syntex, you can automate your content-based processes—capturing the information in your business documents and transforming that information into working knowledge for your organization. Rather than clicking and sorting through hundreds or thousands of files, Syntex extracts, analyzes, and categorizes the data for you.
You can dive deeper into your content to truly understand it, and you can turn the information into meaningful insights that your organization can use to make informed business decisions.
Scenarios and use cases
Syntex can help your organization automate business processes, improve search accuracy, and manage compliance risk.
With content AI services and capabilities, you can build content understanding and classification directly into the content management flow.
With Syntex, you can use content assembly to automatically generate standard repetitive business documents, such as contracts, statements of work, service agreements, letters of consent, and correspondence. You can do all these tasks quicker, more consistently, and with fewer errors in Syntex.
You create modern templates based on the business documents you use most. You then use those templates to automatically generate new documents using SharePoint lists or user entries as a data source.
Prebuilt document processing
Instead of having to create a new document processing model from scratch, you can use a prebuilt model to jumpstart your document project.
Structured and freeform document processing
Use a structured model to automatically identify field and table values. It works best for structured or semi-structured documents, such as forms and invoices. Use a freeform model to automatically extract information from unstructured and freeform documents, such as letters and contracts where the information can appear anywhere in the document.
Both structured and freeform models use Microsoft Power Apps AI Builder to create and train models within Syntex.
Unstructured document processing
Use an unstructured model to automatically classify documents and extract information from them. It works best for documents that vary in composition, such as letters or contracts. This model type supports the widest range of file types.
Use image tagging in Syntex to find and manage images in SharePoint document libraries. Syntex automatically tags images with descriptive keywords using AI. These keywords are stored in a managed metadata column, making it easier to search, sort, filter, and manage the images.
Use taxonomy tagging in Syntex to find and manage terms in SharePoint document libraries. Syntex automatically tags documents with terms or terms sets configured in your taxonomy store using AI. These terms are stored in a managed metadata column, making the documents easier to search, sort, filter, and manage.
Send electronic requests using Syntex eSignature, keeping your content in Microsoft 365 while it’s being reviewed and signed. Use Syntex eSignature to quickly and securely send documents for signature to people both inside and outside of your organization.
Optical character recognition
The optical character recognition (OCR) service in Syntex lets you extract printed or handwritten text from images. Syntex automatically scans the image files, extracts the relevant text, and makes the text from the images available for search and indexing. This lets you quickly and accurately find the keywords and phrases you're looking for.
Microsoft 365 Archive (Preview)
Microsoft 365 Archive is a cost-effective, long-term storage solution for inactive or historical data in SharePoint. Because the data is archived in place, the content retains Microsoft 365 security, compliance, search, and rich metadata.
Microsoft 365 Backup (Preview)
Microsoft 365 Backup provides modern backup and recovery capabilities for SharePoint, Exchange Online, and OneDrive for Business, keeping the data all within the Microsoft 365 security boundary. With Microsoft 365 Backup, your organization knows that your content is securely and efficiently backed up and restorable within hours rather than months.
Use the annotations feature in Syntex to add notes, comment, and collaborate with others on your content in document libraries. You can use annotations without modifying the original files, so the original records are preserved.
The content query feature in Syntex lets you perform specific metadata-based queries on SharePoint document libraries. You can make faster, more precise queries based on specific metadata column values, rather than just searching for keywords.
Merge and extract PDFs
Quickly combine multiple PDF files into a single PDF file, or split a larger PDF file into multiple smaller PDF files to better organize the information you want to view or share with others.
Syntex lets you build simple rules-driven actions in document libraries based on metadata. From a document library, you can create rules to automate tasks such as sending a notification when metadata changes in a file, when a new file is created in the library, or when files are moved or copied based on metadata extracted by Syntex models.
SharePoint site templates for Microsoft Syntex are prebuilt, ready-to-deploy, and customizable. Use these templates to jumpstart a professional site to manage, process, and track the status of business documents in your organization.
Understanding your content allows for better compliance control and increases management and governance options for all your data. When content is properly tagged and labeled, you have better control over your data and can follow regulations more easily. Syntex helps you ensure compliance by using retention labels and sensitivity labels to manage your documents.
Premium taxonomy features
Benefit from the following additional term store features for admins:
SKOS-based term set import, which lets you import a term set using a SKOS-based format.
Pushing enterprise content types to a hub site, which also adds them to the associated sites and any newly created lists or libraries.
Term store reports, which provides you with insights into published term sets and their use across your organization.