Meeting policy settings - General

This article describes the following general policy settings for Teams meetings:

Meet now in channels

This is a per-user policy and applies before a meeting starts. This setting controls whether a user can start an unplanned meeting in a Teams channel. If you turn on this setting, users can click the Meet button to start an unplanned meeting or schedule a meeting in the channel. This setting is on by default.

Screenshot showing the Meet now icon below a message.

Outlook add-in

This is a per-user policy and applies before a meeting starts. This setting controls whether Teams meetings can be scheduled from within Outlook (Windows, Mac, web, and mobile).

Screenshot showing the ability to schedule a new meeting.

If you turn this setting off, users are unable to schedule Teams meetings when they create a new meeting in Outlook. For example, in Outlook on Windows, the New Teams Meeting option won't show up in the ribbon.

Channel meeting scheduling

Use the existing AllowChannelMeetingScheduling policy to control the types of events that can be created on the team channel calendars. This is a per-user policy and applies before a meeting starts. This setting controls whether users can schedule a meeting in a Teams channel. By default, this setting is turned on.

If this policy is turned off, users won't be able to create new channel meetings. However, existing channel meetings can be edited by the organizer of the event.

Schedule a meeting will be disabled.

Screenshot showing the Schedule a meeting option in Teams.

Channel selection is disabled.

Screenshot showing the calendar option for selecting a channel that you want to schedule a meeting in.

In the channel posts page, the following functionalities will be disabled:

  • Schedule a meeting button on the channel reply compose box. Screenshot showing the calendar option for selecting a channel in which you want to schedule a meeting.

  • Schedule a meeting button on the channel header. Screenshot showing the calendar option for selecting a channel through which you want to schedule a meeting.

In the channel calendar:

  • Add new event button on channel calendar header will be disabled. Screenshot showing the calendar option for selecting a channel that will enable you to schedule a meeting.

  • Users won't be able to drag and select a time block on the channel calendar to create a channel meeting.

  • Users can't use Keyboard shortcuts to create a meeting on the channel calendar.

In the admin center:

The channel calendar app will show up in the Microsoft apps section on the app permission policies page.

Screenshot showing the app permissions policy in the Teams admin center.

Private meeting scheduling

This is a per-user policy and applies before a meeting starts. This setting controls whether users can schedule private meetings in Teams. A meeting is private when it's not published to a channel in a team. Private meeting scheduling is turned on by default.

If you turn off both the Private meeting scheduling and Channel meeting scheduling settings, the Add required attendees and Add channel options are disabled for users in Teams.

Engagement report

This is a per-user policy. This setting controls whether meeting organizers can download the meeting engagement report.

This policy is on by default and allows your organizers to see who registered and attended the meetings and webinars they set up. To turn it off in the Teams admin center, go to Meetings > Meeting policies, and set the Engagement report setting to Off.

You can also edit an existing Teams meeting policy by using the Set-CsTeamsMeetingPolicy cmdlet. Or, create a new Teams meeting policy by using the New-CsTeamsMeetingPolicy cmdlet and assign it to users.

By default, the AllowEngagementReport parameter is set to Enabled in PowerShell. To prevent a meeting organizer from downloading the meeting engagement report, set the AllowEngagementReport parameter to Disabled.

When this policy is enabled, the option to download the meeting engagement report is displayed in the Participants pane.

Note

As an administrator, you can’t view the attendance report for meetings that you don’t organize. However, you can view participant details for a given meeting within 24 hours of that meeting. In the Teams admin center, go to Users > Manage users. Choose the display name for the meeting organizer. Select the Meetings & calls tab, and then choose the appropriate meeting ID or call ID. Then, select Participant details.

For more information, including limits of the engagement report, see viewing and downloading meeting attendance reports in Teams.

Meeting registration

This is a per-user policy. If you turn this setting on, users in your organization can add registration to a meeting. This policy is enabled by default.

To find out more about meeting registration, read Configure meeting registration.

Webinars

This is a per-user policy. If you enable webinars, users in your organization can create webinars with robust registration management, customizable event and registration sites, and event-oriented default meeting options. This policy is enabled by default.

Read more about webinars in Set up webinars.

For more information about the differences between meetings, webinars, and live events, see Meetings, webinars, and live events.

Meeting provider for Islands mode

This is a per-user policy. This setting controls which Outlook meeting add-in is used for users who are in Islands mode. You can specify whether users can only use the Teams Meeting add-in or both the Teams Meeting and Skype for Business Meeting add-ins to schedule meetings in Outlook.

You can only apply this policy to users who are in Islands mode and have the AllowOutlookAddIn parameter set to True in their Teams meeting policy.

Currently, you can only use PowerShell to set this policy. You can edit an existing Teams meeting policy by using the Set-CsTeamsMeetingPolicy cmdlet. Or, create a new Teams meeting policy by using the New-CsTeamsMeetingPolicy cmdlet and assign it to users.

To specify which meeting add-in you want to be available to users, set the PreferredMeetingProviderForIslandsMode parameter as follows:

  • Set the parameter to TeamsAndSfB to enable both the Teams Meeting add-in and Skype for Business add-in in Outlook. TeamsAndSfB is the default value.

  • Set the parameter to Teams to enable only the Teams Meeting add-in in Outlook. This policy setting ensures that all future meetings have a Teams meeting join link. It doesn't migrate existing Skype for Business meeting join links to Teams. This policy setting doesn't affect presence, chat, PSTN calling, or any other capabilities in Skype for Business, which means that users will continue to use Skype for Business for these capabilities.

    If you set the parameter to Teams, and then switch back to TeamsAndSfB, both meeting add-ins are enabled. However, note that existing Teams meeting join links won't be migrated to Skype for Business. Only Skype for Business meetings scheduled after the change will have a Skype for Business meeting join link.

Meeting reactions

The availability of meeting reactions can be configured through either the Teams admin center interface or using PowerShell. Meeting reactions are enabled by default.

In the Teams admin center, Meeting reactions can be enabled or disabled under the Meetings > Meeting policies under the Participants & guests section of a meeting policy.

To configure the setting in PowerShell, use the Set-CsTeamsMeetingPolicy cmdlet. To turn it off, set AllowMeetingReactions to False.

Turning off reactions for a user doesn't mean a user can't use reactions in meetings they schedule. The meeting organizer can still turn on reactions from the meeting option page, regardless of the default setting.

Speaker Coach

This setting lets users turn on Speaker Coach during a Teams meeting. Speaker Coach listens to the audio of the user while they present and provides private real-time feedback and suggestions for improvement. The user also gets a summary report of their feedback after the meeting.

Note

The user who turned on Speaker Coach during the meeting is the only one who can see the summary report of feedback. Admins won't have access to any of this data.

Currently, you can only set and edit this policy in PowerShell. by using the Set-CsTeamsMeetingPolicy cmdlet. Or, create a new Teams meeting policy by using the New-CsTeamsMeetingPolicy cmdlet and assign it to users.

This setting is enabled by default. To turn it off, set AllowMeetingCoach to False.