Microsoft Teams Rooms licenses

Microsoft offers two licenses for Teams Rooms systems that participate in Teams meetings and calls:

  • Microsoft Teams Rooms Pro delivers enhanced in-room meeting experiences like intelligent audio and video, front row and large galleries, and dual screen support. The Teams Rooms Pro license also provides advanced management features like remote device management, conditional access policies, and detailed device analytics.

    Teams Rooms Pro is a great fit for medium and enterprise organizations, as well as smaller organizations with larger room counts or more advanced needs. Teams Rooms Pro licenses can be used to license both certified Teams Rooms systems and Teams Panels.

  • Microsoft Teams Rooms Basic provides core meeting experiences to organizations that purchase a certified Microsoft Teams Rooms system, at no additional cost. The Teams Rooms Basic license includes scheduling, joining meetings, content sharing, and collaborative white boarding, as well as basic security and management capabilities out-of-the-box.

    A Teams Rooms Basic license can be used to license a single certified Teams Rooms system in a room. If you want to log into more than one Teams Rooms system in a room using the same resource account, you need to use a Teams Rooms Pro license.

    You can assign up to 25 Microsoft Teams Rooms Basic licenses to Teams Rooms systems in your organization. If you need to license more than 25 Teams Rooms systems, those additional licenses need to be Teams Rooms Pro licenses. Teams Rooms Basic licenses can be used to license Teams Rooms systems only and not Teams Panels.

A Teams Room system can be one of the following:

  • A Teams Rooms for Windows compute module and attached touch console
  • A Teams Rooms for Android device and touch console connected via either an IP-based or USB connection
  • A Surface Hub

The remote administration tasks you perform on a Teams Rooms system or device in the Teams admin center depend on the license that's assigned the system or device. For more information, see Microsoft Teams Rooms license overview in Teams admin center.

Important

User licenses aren't supported for use with meeting devices. User licenses that have been assigned to teams meeting devices need to be replaced by a Teams Rooms Basic or Teams Rooms Pro license prior to July 1, 2023. Meeting devices that have a user license after July 1, 2023 will be blocked from signing in until a Teams Rooms license is assigned.

Also, Common Area Phone licenses aren't supported on and won't work with Teams Rooms devices. Teams Rooms devices should only be assigned Teams Rooms Basic or Teams Rooms Pro licenses.

Teams Rooms license service plan comparison

The following table shows the services included in each Teams Rooms license.

Microsoft Teams Rooms Basic Microsoft Teams Rooms Pro
Maximum number of licenses 25 Unlimited
Microsoft Teams
Audio Conferencing1
Whiteboard
Teams Phone
Microsoft Intune
Azure Active Directory Premium Plan 1
Skype for Business Plan 22
Geographic availability Worldwide Worldwide
Segment availability Commercial, Worldwide Public Sector, Education, Charity, GCC Commercial, Worldwide Public Sector, Education, Charity, GCC, GCC-High
Channel availability Web Direct, New commerce experience (NCE) - Customer led3 EA, EAS, EES, CSP, Web Direct, NCE - Customer led, NCE - Partner led

1 To verify service availability, see Country and region availability for Audio Conferencing and Calling Plans. Communication Credits may apply for additional services, such as toll-free, international minutes for domestic plans, and so on. You can disable these features to avoid additional billing.

2 Included to enable certain legacy authentication methods.

3 You need to add and assign a free Teams Rooms Basic license for each device via the Microsoft 365 admin center.

Switching from Teams Rooms Standard and Teams Rooms Premium

If your organization has meeting devices that use the Teams Rooms Standard or Teams Rooms Premium legacy licenses, you can continue using those licenses until their expiration date. Upon the expiration date of your existing legacy licenses, we recommend that you transition to the Teams Rooms Pro license. The meeting and management features* available in both of the legacy licenses have been combined in the Teams Rooms Pro license.

Important

Legacy licenses won't automatically transition to the new licenses. Upon expiration of a legacy license, you'll need to purchase a new Teams Rooms Pro (recommended) or Teams Rooms Basic license. Teams Rooms Pro licenses can be purchased through the Microsoft 365 admin center or your preferred sales channel. Teams Rooms Basic licenses can only be purchased through the Microsoft 365 admin center.

If your organization has an Enterprise Agreement, you can continue using your existing legacy licenses until your next renewal period. You can also continue to reserve additional legacy licenses until your next renewal period. For more information, contact your Microsoft representative.

For information about legacy licenses, see Microsoft Teams Rooms legacy licenses.

*Microsoft Service engineers will no longer serve as intermediaries to incident response starting October 1, 2022.

Teams Rooms Basic and Teams Rooms Pro feature comparison

The following tables compare the Teams Rooms Basic and Teams Rooms Pro licenses and show what features are available with each. If a feature isn't available for a license, that feature can't be used on Teams Rooms devices that have been assigned that license. To use a feature on a Teams Rooms device, assign the license in which that feature is available to that device.

Meeting join

Microsoft Teams Rooms Basic Microsoft Teams Rooms Pro
Join Teams meetings with 1-touch, proximity, and meeting ID
Start ad hoc meetings from the room
Direct Guest Join for Zoom and Webex meetings
Join meetings across Teams clouds
Room check-in with Teams Panel

Share and collaborate

Microsoft Teams Rooms Basic Microsoft Teams Rooms Pro
Share and view all Teams content types
Share whiteboard with Content Capture Camera

Meeting engagement

Microsoft Teams Rooms Basic Microsoft Teams Rooms Pro
Teams video gallery with multiple layout options
Front row
Together mode
Large gallery (up to 50 videos)
Dual screen support

Calling

Microsoft Teams Rooms Basic Microsoft Teams Rooms Pro
Make and receive peer to peer and group calls
Microsoft 365 Phone System

Intelligent audio and video

Microsoft Teams Rooms Basic Microsoft Teams Rooms Pro
Support for Intelligent Speaker live transcript with speaker identification
Multi-camera support
Panoramic room view
AI noise suppression
People counting

Security and compliance

Microsoft Teams Rooms Basic Microsoft Teams Rooms Pro
Secure operating system
System level security (Secure boot, Assigned Access mode, etc.)
Azure AD condition access policies

Device management

Microsoft Teams Rooms Basic Microsoft Teams Rooms Pro
Teams Admin Center enrollment and inventory
Automatic software updates
Detailed system and configuration information
Peripheral health management
Remote configuration
Device history and activity
ITSM integration
Custom health alerts
Device analytics