Export or delete a user's organizational data in Kaizala
Important
Microsoft Kaizala has retired on August 31, 2023. We recommend using Microsoft Teams for continued connection, sharing, and collaboration.
When users in your organization use Kaizala, consumer data is generated. Organizational data might also be generated if the user participates in an enterprise group established by the organization. Admins can export a user's organizational data from the Kaizala management portal. Kaizala users can export their private data from the Kaizala mobile app. Check out Export or delete your data in the Kaizala mobile app for more info.
How admins can export organizational data
To export an organization's data from Kaizala, follow the steps below: (Note: You must be a member of the global admin role group to complete these steps.)
Sign in to the Kaizala management portal.
Select Reports and choose Export tenant data.
Follow the steps to generate an archive file, which will contain multiple CSV files. These CSV files will contain all the data that is associated with the organization. To find data generated by a particular user, you'll need to filter for that user, using Excel functionality.
Important
The export process includes the product and service usage user's telemetry data.
How admins can delete organizational data
To completely remove a user's organizational data from Kaizala, you can remove them via the Kaizala management portal. Once the user is deleted, their information is deleted from organizational groups in Kaizala. However, data within nonorganizational groups will remain.
Remove a user from Kaizala admin center
To remove a user from Kaizala, follow the steps below:
Note
You must be a member of the global admin role group to complete these steps.
Sign in to the Kaizala admin center.
Select Users. Then choose the phone number that you want to delete and select Delete.
The user will be removed from all the groups that belong to your organization. Their data, including messages and content shared on the organization groups, and any Kaizala Actions, will be deleted from the user's device. You have 30 days to restore the account before the user's data is permanently deleted.
If the user originally had access to the Kaizala management portal, they'll no longer have it if they have also been removed from the Microsoft Entra ID.