Impact of data policies on apps and flows

If you've disallowed certain connectors to be used together in an environment by classifying them as Business or Non-Business, or marked certain connectors as Blocked by using tenant-level or environment-level data policies, these restrictions can negatively affect makers and users of Power Apps and Power Automate. The restrictions are enforced at both design time and at runtime.

As an admin, you should have a process and plan in place to handle these types of support needs if you're using data policies.

Design-time impact on apps and flows

Users who create or edit a resource affected by the data policy will see an appropriate error message about any data policy conflicts. For example, Power Apps makers will see the following error when they use connectors in an app that don't belong together or have been blocked by data policies. The app won't add the connection.

Similarly, Power Automate makers will see the following error when they try to save a flow that uses connectors that don't belong together or have been blocked by data policies. The flow itself will be saved, but it will be marked as Suspended and won't be executed unless the maker resolves the data policy violation.

Runtime impact on apps and flows

As an admin, you can decide to modify the data policies for your tenant or for specific environments at any point. If apps and flows were created and executed in compliance with an earlier data policy, some of them might be negatively affected by any policy changes you make.

Users who use a resource that's in violation of the latest data policy will see an error message about the data policy conflict. For example, Power Apps makers and users will see the following error when they try to open an app that uses connectors that don't belong together or have been blocked by data policies.

Similarly, Power Automate makers and users won't be able to start a flow that uses connectors that don't belong together or have been blocked by data policies. A background system process marks the flow as Suspended, and the flow won't be executed until the maker resolves the data policy violation.

Note

The flow and app suspension process works in a polling mode. This change isn't instantaneous. For more information, see Process for policy changes.

Data policy evaluation of Dataverse in Power Apps and Power Automate

Power Automate uses the Microsoft Dataverse connector. Power Apps can use Microsoft Dataverse (legacy) or Dataverse native connections which, from a data policy perspective, are treated the same as Microsoft Dataverse (legacy).

Providing an admin contact and reference link in data policy error messages

Power Platform data policy runtime enforcement experiences can include an admin contact and a link to governance reference material. The admin contact and reference link can be set using the PowerShell for Governance error message content commands.