Checklist: Install, Configure, and Get Started With a Fax Server

Applies To: Windows Server 2008

On a computer running Windows Server 2008, you can use the Fax Server role, Fax Service Manager, and other tools to build, configure, and manage a fax server, and also to control users' access to that server.

Task References

Review concepts and requirements.

Overview of Fax Server and Fax Service Manager; fax server information at

Install the Fax Server role to install Fax Service Manager, the Fax service, and the Fax printer. As part of this process, determine if you want to enable all users to access and route incoming messages, or if only members of the Routing Assistants group will be able to route messages.

Install the Fax Server Role

Install the Desktop Experience feature to install Windows Fax and Scan.

Install Windows Fax and Scan

Share the Fax printer to enable users to send and receive faxes using the fax server.

Install and Share a Fax Printer for Network Users

Add a fax device and enable it to send and receive.

Add or Remove a Fax Device; Enable a Fax Device to Send; Enable a Fax Device to Receive

Publish the fax printer in Active Directory Domain Services to enable users to find it.

List or Remove Fax Printers in Active Directory Domain Services

Configure incoming routing of faxes, including routing rules and Simple Mail Transfer Protocol (SMTP) settings.

Configure Incoming Routing Methods; Configure SMTP Settings for E-Mail Routing

Configure outgoing routing of faxes—including routing rules, receipts, whether you will enable your users to create and use personal cover pages, and what your organization will include in the banners of sent faxes.

Configure Outgoing Routing; Configure the Outbox and Outgoing Transmissions; Configure Fax Delivery Receipts

If you did not do it as part of the installation of the Fax Server role, set up user accounts for users and groups who will be able to access the fax server to send and receive faxes. Also, set up groups to define who will be able to access the inbox for the fax server.

Managing Fax Server User Accounts and Groups

Determine if you will customize cover pages and make them available to users.

Managing Cover Pages

Determine if you want to archive incoming and outgoing faxes and, if so, for how long.

Configuring Fax Archiving

Determine if you want to enable logging of fax events or other activity.

Configure Fax Event Logging; Log Incoming or Outgoing Fax Activity

Determine if you want to customize permissions for users or groups.

Set Permissions for Fax Users and Groups

Determine if you want to enable auditing.

Configure Security Auditing

Begin to use and optimize the fax server, and monitor incoming and outgoing faxes.

Managing Fax Devices and Providers; Managing Incoming Faxes; Managing Outgoing Faxes; Managing Fax Server Activity; Troubleshooting Your Fax Server

Additional considerations

To install Fax components, you must be a member of the Administrators group or you must have been delegated the appropriate authority. As a security best practice, consider using Run as to perform this procedure.

Additional references