Managing Volume and Folder Quotas

Applies To: Windows SBS 2008

To manage folder quotas, you must use the File Server Resource Manager (FSRM) Microsoft Management Console (MMC) snap-in. From the FSRM, you can perform the following tasks:

  • Create quotas to limit the space that is allowed for a volume or folder, and generate notifications when the quota limits are approached or exceeded.

  • Generate quotas that automatically apply to all existing subfolders in a volume or folder and to any subfolders that are created in the future.

  • Define quota templates that can be easily applied to new volumes or folders and then used across an organization.

For example, you can:

  • Place a 200 megabyte (MB) limit on users' personal server folders, and generate a notification to you and the user when 180 MB of storage has been exceeded.

  • Set a flexible 500 MB quota on a group's shared folder. When this storage limit is reached, all users in the group are notified by e-mail that the storage quota has been temporarily extended to 520 MB so that they can delete unnecessary files and comply with the preset 500 MB quota policy.

  • Receive a notification when a temporary folder reaches 2 gigabytes (GB) of usage, yet not limit that folder's quota because it is necessary for a service that is running on your server.

The Actions pane in the FSRM allows you to view and manage volume and folder quotas. The following table details the tasks that are available in the Actions pane.

Tasks Description

Create a Quota

Starts a wizard to create a quota for volumes or folders.

Edit Quota Properties

Opens the Quota Properties dialog box to allow you to change quota settings.

Add or Edit Notification Thresholds

Notifies you and your users that they are approaching or exceed the usage limits for a volume or folder. Access the Threshold Properties dialog box through the Quota Properties dialog box to add, edit, or remove threshold limits.

Change Auto Apply Quota Properties

Sets and automatically applies a quota. An auto apply quota assigns a quota template to a parent volume or folder, and then applies the quota to existing subfolders and to subfolders that are created in the future. This option allows you to change the properties of an auto apply quota.

Create a Quota Template

Creates a quota template where you can change the properties, and then apply those changes to all or some volumes and folders that have quotas created from the template. It is recommended that you use a quota template to create quotas.

Edit Quota Template Properties

Updates the quota properties for all or some of the volumes and folders that have quotas created from a template.