Welcome to the learning module designed to get you up and running with Microsoft Power BI Desktop. In this module, you'll learn how to get around in Power BI Desktop, connect to data, create visuals and reports, and publish those reports to the Power BI service.

Power BI Desktop lets you create a collection of queries, data connections, and reports that can easily be shared with others. Power BI Desktop integrates proven Microsoft technologies—the powerful Microsoft Power Query for Excel engine, data modeling, and visualizations—and works seamlessly with the online Power BI service.

Through the combination of Power BI Desktop (where analysts and others can create powerful data connections, models, and reports) and the Power BI service (where Power BI Desktop reports can be shared, so that users can view and interact with them), new insights from the world of data are easier to model, build, share, and extend.

Data analysts will find Power BI Desktop a powerful, flexible, and a highly accessible tool for connecting with and shaping the world of data, building robust models, and crafting well-structured reports.

How Power BI Desktop works

With Power BI Desktop, you connect to data (usually multiple data sources), shape that data (through queries that build insightful, compelling data models), and use that model to create reports (which others can use, build upon, and share).

When these steps—connect, shape, and report—are finished to your satisfaction, you can save your work in the Power BI Desktop file format, which uses the .pbix extension. Power BI Desktop files can be shared like any other file, but the most compelling way to share them is to upload them to the Power BI service.

Power BI Desktop centralizes, simplifies, and streamlines what can otherwise be a scattered, disconnected, and arduous process of designing and creating business intelligence repositories and reports.

Ready to give it a try? Then let's get started.

Install and run Power BI Desktop

You can download Power BI Desktop from the Power BI service by selecting the three dots, then download and then selecting Power BI Desktop.

Install Power BI Desktop from the Power BI service

You can also install Power BI Desktop as an app from Microsoft Store.

Install Power BI Desktop from Microsoft Store

Power BI Desktop is installed as an application and runs on your desktop. When you start Power BI Desktop, a Welcome screen is shown.

Power BI Desktop runs as an application

You can get data, see recent sources, or open other reports directly from the Welcome screen, by using the links in the left pane. If you close the Welcome screen (by selecting the X in the upper-right corner), the Report view of Power BI Desktop is shown.

Power BI Desktop empty canvas

Three icons along the left edge of the window correspond to the three views that are available in Power BI Desktop: Report, Data, and Model (from top to bottom) views. You can change views by selecting the icons. The current view is indicated by a yellow bar to the left of the icon. For example, in the following image, the Report view is currently shown.

Three different views in Power BI Desktop

Power BI Desktop also includes Power Query Editor, which starts in a separate window. In Power Query Editor, you can build queries and transform data, load that refined data model into Power BI Desktop, and create reports.

Now that Power BI Desktop is installed, you're ready to connect to data, shape data, and build reports (usually in that order). In the following units, we'll take a tour through each of those activities in turn.