Set up general journal batches
Journal batches are created based on the journal templates. All journal batches that are created from a specific template have the same structure, default settings, and information defined in the template. However, because these settings are defaults, you can change them for a specific journal batch.
Typically, you would use batches to separate one user's entries from another. You can define your own journal batch for the general journal that has your personal layout and settings, such as a dedicated number series.
For each general journal template, a default general journal batch is automatically created, which contains default information from the journal template.
If you want to create additional batches for a journal or change the settings of the default journal, follow these steps:
On the General Journal Templates page, select More options to display the Related action menu.
Select Related > Template > Batches.
To create a new general journal batch, select New.
The following fields from the General Journal Batches page are filled in with defaults from the corresponding journal template but can be changed for each batch individually.
Bal. Account Type
Bal. Account No.
No. Series
Posting No. Series
Reason Code
Copy VAT/TAX Setup to Jnl. Lines
Allow VAT/TAX Difference
Copy to Posted Jnl. Lines
The Suggest Balancing Amount specifies if the Amount field on journal lines for the same document number is automatically prefilled with the value that is required to balance the document.
The Background Error Check specifies if you want the journal lines to be checked automatically for potential issues. When you enable this field, the Journal Check FactBox displays on the journal pages like the general journal and the payment journal. The FactBox will show issues in the current line and the whole batch.
