Maximize your productivity with web-grounded Copilot Chat

  • 5 minutes

Working with web grounded data in Copilot Chat

Microsoft 365 Copilot Chat offers secure, enterprise-ready AI, enabling you to streamline your workflow and make data-driven decisions in a consistent and familiar interface. When you use web-grounded data, the use-case potential is immense. From market research to content creation, Copilot Chat with web grounded data can make your workflow efficient and productive.

File uploads allow you to add any document to the chat and ask Copilot to do things like summarize key points in a Word document, analyze data in an Excel spreadsheet, and suggest improvements to a PowerPoint presentation.

Important

Copilot Chat integrates enterprise-grade security measures to protect your data. These measures include encryption of data both in transit and at rest, ensuring that your information is always secure. Copilot with web grounded data does not have access to your personal documents or information. You must specifically upload a file if you want to refer to it in this mode.

The following sections discuss the ways you can use Copilot Chat with web grounded data, and provide sample prompts you can try.

General information and summary

You can ask Copilot Chat to help you find virtually any information on the web. Curious about recent announcements about a product or particular business? Want to find out what the CEO of a company said about a circumstance, or summarize the latest advances in a certain field? These questions are exactly what you can ask Copilot Chat with web grounding. Sample prompts include:

  • Find recent articles about advancements in communication technologies.
  • What are the latest announcements about [Product Name] from [Company Name]
  • Can you summarize the recent statements made by the CEO of [Company Name] regarding [specific circumstance]?
  • Can you provide a summary of the most recent news articles about [specific business or topic]?

Market research

Copilot Chat can quickly gather and summarize market trends, competitor analysis, and customer insights from the web. It can help you find out about upcoming features of a product or service, or research and compare potential suppliers for a specific product or service. You can prompt:

  • Compare three leading suppliers for [product/service] in [select your industry]. Provide a summary of pricing, contract flexibility, service reliability, and customer support quality.
  • Gather information on the top five competitors in the communication market.
  • Can you provide a competitor analysis for [Company Name] in the [specific industry]?
  • What are the current market trends in the [specific industry]?

Content creation

Copilot Chat can help generate content such as blog posts, social media updates, and newsletters by pulling relevant information from the web. You can use Copilot Chat to research your chosen social media platform to understand audience preferences, posting trends, and effective content styles. These insights can help you tailor your post to align with platform-specific best practices and audience expectations. You can prompt:

  • What types of posts perform best on [chosen social media platform]? Provide examples of tone, style, and content themes that resonate with this platform's audience.
  • Write an introduction for an article on innovative communication strategies.
  • Can you help me draft a blog post about [specific topic] by pulling relevant information from the web?
  • Can you gather information on the latest trends and audience preferences for [specific social media platform]?

Competitive analysis

You can use Copilot Chat with web grounding to help monitor competitors' activities and strategies by gathering data from various online sources. Using this information, you can then refine your own product roadmap or positioning. Sample prompts include:

  • Can you gather recent news and updates about the activities and strategies of [Competitor Name]?
  • What are the latest product launches and innovations from [Competitor Name]?
  • Can you provide an overview of the marketing strategies and campaigns used by [Competitor Name]?
  • What are the strengths and weaknesses of [Competitor Name]'s product offerings compared to ours?

Learning and development

Copilot Chat can provide access to the latest research papers, articles, and tutorials, aiding in continuous learning and skill development. You could prompt:

  • Can you find the latest research papers on [specific topic or field]?
  • What are some recent articles discussing advancements in [specific industry or subject]?
  • Can you provide a list of tutorials for learning [specific skill or technology]?
  • What are the most recent publications and studies related to [specific area of interest]?

Project management

Copilot Chat can help you plan and manage projects by providing templates, best practices, and relevant case studies from the web. Sample prompts include:

  • Provide a checklist for launching a new product.
  • Can you find project planning templates for [specific type of project]?
  • What are some best practices for managing [specific type of project]?
  • Can you provide case studies on successful project management in [specific industry]?

These examples are just a few of the many ways you can use Copilot Chat to increase your knowledge and productivity. The prompts provided are a small sample of questions. Explore more by enhancing these prompts, creating your own prompts, and engaging with Copilot Chat with web grounded data.