Managing Printer Settings using the Universal Print portal

Printers have several configurable properties, each of which are described in detail below. Select a printer from the Printers list and click Printer properties to view and configure these settings. To configure these settings by using PowerShell, see the Universal Print PowerShell module documentation.

Note

Printers need to be shared before they can be found by users. To control who can use this printer, configure permissions on the associated printer share. See Sharing Printers using the Universal Print portal for instructions.

Basic metadata

Basic metadata distinguishes one printer device from another and provides a brief summary of its state. This information is provided by the printer device and the Universal Print service, and cannot be changed.

Property Type Description
Name String Value provided by the printer at the time of printer registration.
Make String Printer manufacturer.
Model String Printer model or printer driver.
Printer Id GUID ID assigned by Azure Active Directory when the printer is registered.
Registered by String UPN of the user who registered the printer.
Registration Time Timestamp Timestamp of when the printer was registered.
Printer Status String Current printer state.
Printer Status Reasons String Additional printer state details, if available.
Printer Is Accepting Jobs Boolean Specifies whether the printer is accepting new print jobs.
Active Jobs Integer Number of active jobs.
Printer Share Name String Admin specified value when sharing the printer. This is the printer name that the end-user sees on their client device.
Share Id GUID ID assigned by Universal Print when the printer is shared.
Printer Share Time Timestamp Timestamp of when the printer was shared.
Printer Share Status String Describes current shared state.

Default settings

The default settings configured for a printer will be automatically applied to new print jobs unless overridden by a user. Available settings for these fields are controlled by the printer device based on its supported features.

Note

To reset these values to the manufacturer's factory settings, click Apply Factory Defaults.

Property Description
Copies per job Default number of copies for the print job.
Color configuration Specifies whether the print job defaults to color or black and white.
Duplex configuration Specifies whether the print job defaults to print on one side or on both sides of the paper.
Orientation Specifies whether the print job should default to Portrait or Landscape mode.
Size The default paper size to print on.
Media type The default paper type to print on. For example: plain paper or transparency.
Media Color The default paper color to print on.
Pages per impression Specifies the default number of pages to print on each side of paper.
Fit to page Specifies whether the content should default to shrink to fit page size.
Print quality The default quality to render the print job.
Output bin The default output paper tray to use.
Document MIME type Default PDL to render the print job in.
Finishings Specifies default finishings, such as whether the print job should be stapled or hole punched.
Presentation direction TBD

Location and company information

To help users find nearby printers, configure location information. Organization within a company's hierarchy can also be used to organize printers based on business needs.

Geographical location

Users on Windows devices will automatically discover printers that are closest to their current location.

Property Sample
Latitude 47.639625
Longitude -122.128196
Altitude 0

Company & building information

Users can filter information based on where it is in the company. In Windows, this is presented as a hierarchical list (Organization > Country or region > Site > Building > Floor Number > Room number):

A screenshot of the printer filtering dialog in Windows.

Property Sample
Country or region USA
Organization Contoso
Site IT Department
Building Building 10
Floor Number 1
Room number 1001

Street address

Property Sample
Street address 123 Main Street
Subunit 205
City Vancouver
Region Clark County
State or province WA
Postal code 98683
Country or region USA