Keyboard shortcuts for accessibility in paginated reports in Report Builder

Applies to:  Microsoft Report Builder (SSRS)  Power BI Report Builder

When you create and edit paginated reports in Microsoft Report Builder for Reporting Services and in Power BI Report Builder, you can use keyboard shortcuts for accessibility and navigation. You can select from several standard keyboard mapping schemes.

You can navigate through the Report Builder window, or select and change options in dialog boxes, without using the mouse.

Report Builder provides many right-click menus for quick access to frequently used dialogs and commands. Right-click menus are dynamic and might contain different options, depending on the user configuration and the current objects. As you explore Report Builder, make sure you right-click objects to explore the menu options and learn about these shortcuts.

Note

Keyboard shortcuts can contain the SHIFT, ALT, and/or CTRL keys in combination with letters, or use function keys. For example, F1 opens the Report Builder Help file.

Keyboard shortcuts in Report Builder

Description	Key Combination
Open the Report Builder menu.	Alt + F
Create a report.	Ctrl + N
Open a report.	Ctrl + O
Save a report.	Ctrl + S, Alt + S
Move between areas of Report Builder, such as the Ribbon, design surface, Grouping pane, Properties pane, and the Data pane.	F6, Shift + F6
Move to the Ribbon.	Alt
Move to the Home tab on the Ribbon.	Alt + H
Move to the Insert tab on the Ribbon.	Alt + I
Move to the View tab on the Ribbon.	Alt + V
Activate the division lines between areas such as the line between the Grouping pane and the design surface.	Tab
Move the division lines between areas.	Any arrow key. Use the Up and Down arrows to move the line between the Grouping pane and design surface. Use the Right and Left arrows to move the line between the Report Data pane and the design surface.
Move within an area of Report Builder, such as moving within a Ribbon tab.	Tab, Shift + Tab
Move between Ribbon tabs.	Right arrow, Left arrow
Navigate the dropdown menus.	Any arrow key
Select items on the design surface.	Tab, Shift + Tab
Move a selected item on the design surface.	Any arrow key
Move a selected item on the design surface, in small increments.	CtrlL with an arrow key
Resize a selected item on the design surface.	Shift with an arrow key
Resize a selected item on the design surface, in small increments.	Ctrl + Shift with an arrow key
Align the edges of multiple selected items.	Alt + H + A
Run the report.	F5, Alt + H + R
Switch to design mode.	F8
Copy	Ctrl + C, Alt + H + C
Cut	Ctrl + X, Alt + H + X
Paste	Ctrl + V, Alt + H + V
Select all.	Ctrl + A
Undo	Ctrl + Z, Alt + Z
Redo	Ctrl + Y, Alt + Y
Zoom in.	Ctrl + Plus sign (+)
Zoom out.	Ctrl + Minus sign (-)
Select and unselect a checkbox on the View tab.	Spacebar
Display the font family list, the font size list, or the border point size list, on the Home tab.	Alt + Down arrow
Display the font color list.	Down arrow
Display Help.	F1
Merge table cells.	Alt + H + M
Split a table cell.	Alt + H + U
Insert a table.	Alt + I + A
Insert a matrix.	Alt + I + M
Insert a list.	Alt + I + L
Insert a chart.	Alt + I + C
Insert a gauge.	Alt + I + G
Insert a map	Alt + I + P
Insert a data bar.	Alt + I + D
Insert a sparkline.	Alt + I + K
Insert an indicator.	Alt + I + U
Insert a text box.	Alt + I + T
Insert an image.	Alt + I + I
Insert a line.	Alt + I + N
Insert a rectangle.	Alt + I + E
Insert a subreport.	Alt + I + S
Insert report header.	Alt + I + H
Insert report footer.	Alt + I + F
Pan map view area when a map viewport is selected.	Ctrl with an arrow key
Zoom in on map view area when a map viewport is selected.	Ctrl + Plus sign (+)
Zoom out on map view area when a map viewport is selected.	Ctrl + Minus sign (-)
Accelerator mode for pan and zoom in map view area when a map viewport is selected.	Ctrl + Left select

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