공용 캘린더 세팅

Question

기존 사내 공용 캘린더는 아웃룩에 모든 인원이 포함된 그룹을 생성해서, 일정 생성 시 그 그룹을 참석자로 추가하여 내부에 공유를 했습니다. 다만 이런 세팅은 본인과 연관이 없는 일정이 생성되더라도 모든 인원의 개인 사서함에 알림 메일이 전달됩니다. 참석자로 지정된 인원에게만 알림 메일이 전달되고, 모두가 선택적으로 열람할 수 있는 공용 캘린더로 변경하고 싶은데, 어떻게 하면 될까요?

제가 시도한 방법은, 그룹의 설정 중 복사본을 그룹 인원에게 보내는 설정을 해제했습니다. 그래도 일정 생성 시 그룹에 속한 모든 인원에게 알림 메일이 전달되었습니다.

적합한 다른 방법이 있거나, 제 계획을 실현 시킬 수 있다면 알려주세요.

Answer 1

Hi G-DRAGON_OG,

Thanks for your update and your patience would be highly appreciated.

I understand your need for a calendar where members can both view and post events, but only designated attendees receive notification emails.

After checking on my side, here’s a refined approach to achieve this:

1. Create a Shared Calendar:
   • In Outlook, go to the Calendar view.
   • Click on "Add Calendar" and select "Create new blank calendar."
   • Name your new calendar and save it.
2. Share the Calendar with Edit Permissions:
   • Right-click on the new calendar and select "Sharing Permissions."
   • Add the group or individuals you want to share the calendar with.
   • Set their permissions to "Can edit" so they can add events.
3. Invite Only Designated Attendees to Events:
   • When creating an event, add only the specific attendees who need to receive notifications.
   • This way, only those added as attendees will get email notifications about the event.
4. Publish the Calendar for Optional Viewing:
   • Go to "Settings" > "Calendar" > "Shared Calendars."
   • Under "Publish a calendar," select the calendar you created and choose the level of detail you want to share.
   • Click "Publish" and share the link with your group. Anyone with the link can view the calendar without receiving notifications.
5. Turn Off Group Notifications:
   • Ensure that the group's settings are configured not to send a copy to all members. This can be done in the group's settings under "Email options."

By following these steps, you can create a public calendar that allows members to post events while ensuring that only designated attendees receive notification emails.

Please feel free to tell us if you need further assistance.

Wish you have a great day!

Best regards,

Alex | Microsoft Community Moderator.

Answer 2

Thank you for the detailed reply, Alex.

If my understanding is right, the calendar you suggested can only be controlled by the owner and other people can only view but not have access to posting any event.

I want the members to view the calendar anytime, and to post events as they want, but the notification mail goes to the attendees only.

Is that possible?

Or if the setting you suggested is already like that, please let me know.

Ty

Answer 3

Hi, G-DRAGON_OG

Good day!

Thank you for posting to Microsoft Community. We are glad to assist you!

According to your description, I understand your situation.  To achieve a setup where only designated attendees receive notification emails while everyone else can optionally view the calendar, you can follow these steps:

1. Create a Shared Calendar:
   • In Outlook, go to the Calendar view.
   • Click on "Add Calendar" and select "Create new blank calendar."
   • Name your new calendar and save it.
2. Share the Calendar with View-Only Permissions:
   • Right-click on the new calendar and select "Sharing Permissions."
   • Add the group or individuals you want to share the calendar with.
   • Set their permissions to "Can view all details" or "Can view titles and locations" depending on your preference.
3. Invite Only Designated Attendees to Events:
   • When creating an event, add only the specific attendees who need to receive notifications.
   • This way, only those added as attendees will get email notifications about the event.
4. Publish the Calendar for Optional Viewing:
   • Go to "Settings" > "Calendar" > "Shared Calendars."
   • Under "Publish a calendar," select the calendar you created and choose the level of detail you want to share.
   • Click "Publish" and share the link with your group. Anyone with the link can view the calendar without receiving notifications.
5. Turn Off Group Notifications:
   • Ensure that the group's settings are configured not to send a copy to all members. This can be done in the group's settings under "Email options."

Ref- Outlook 일정을 다른 사용자와 보기 전용으로 공유 - Microsoft 지원.

By following these steps, you can create a public calendar that allows optional viewing for everyone while ensuring that only designated attendees receive notification emails. If you need further assistance, feel free to ask!

• Note: Please understand that our initial reply may not always immediately resolve the issue. However, with your help and more detailed information, we can work together to find a solution.

Please feel free to share it with us and we will stick with you.

Hope you all the best and looking forward to your new updates!

Sincerely,

Alex | Microsoft Community Moderator.